Administrative Assistant II (5063)

Secure Your Future with SEPTA – A Leader in Transportation!

The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth-largest transportation system in the U.S., connecting communities across a 2,200-square-mile service region. SEPTA is at the forefront of innovation in the transit industry, ensuring reliable and efficient services while driving economic growth in the Philadelphia region.

We Are Proud To Be Recognized As

2023 FORBES Best in State Employer

Philadelphia Employer of Choice for 2024

We are seeking to hire candidates for our Administrative Assistant II (5063).

Opening Date: 01/07/2026

Closing Date: 01/21/2026

Job Grade: SAM 36

Salary Range: $57,512.00-$71,890.00

Overall Description

Assists in the coordination of all administrative, secretarial, and clerical functions for the department. Assists with day-to-day operations within the organization.

Specific Responsibilities

• Manages the daily administrative functions of the department.
• Provides assistance in administrative and secretarial related functions.
• Reads and routes incoming mail, oversee filing of correspondence and other records.
• Responsible for maintaining attendance records and inputting payroll into CAPES/INFOR.
• Responsible for administrative tasks which includes scheduling meetings, receives, and disseminate information, relieving manager of clerical and minor business details.
• Prepares and coordinates travel arrangements for staff.
• Interfaces with various levels of management both inside and outside the authority.
• Prepares various reports, PowerPoints and/or Spreadsheets.
• Composes letters, memos and correspondences as necessary.
• Serves as back up for other Administrative Assistants as appropriate.
• Performs other duties as assigned.
• Complies with all Authority and departmental safety and security policies and procedures as well as applicable job safety responsibilities. Reports and safety concerns, compromises, or hazards affecting operations, the public, self and/or other employees. Responsible for personal safety and is encouraged to promote the safety of others.
• Performs other duties and assignments as directed.
  
  

Qualifications And Experience

• High School Diploma or equivalent with a minimum eight (8) years of administrative/ secretarial experience in office procedures and reports required.
• An equivalent combination of education and experience (one (1) year of post high school education equating to two (2) years of relevant experience) may be consider in lieu of the above listed requirements.
• Must possess excellent typing, Microsoft Word and Excel skills.
• Demonstrate experience in working with highly confidential issues and material in a discreet manner is required.
• Must possess excellent verbal and written communication skills, including good spelling, grammar, and proofreading skills required.
• Must possess or develop an understanding of CAPES computer applications and/or comparable applications required.
• Must possess good telephone skills with the ability to ascertain pertinent information and properly prioritize its importance required.
• Must possess strong administrative and organizational skills required.
• Ability to manage simultaneous responsibilities in a diverse demanding environment.
• Excellent interpersonal skills required to deal effectively with a wide range of individuals at all levels.
• Prior to interview, candidate must pass current AA testing requirements established by the Testing Department (or have been previously qualified under prior testing standards).
• Knowledge of Power Point preferred.
  
  

Why Join Our Team? Enjoy Outstanding Benefits!

✅ Comprehensive Healthcare Coverage – Medical, prescription, dental, and vision plans with little to no employee premiums.

✅ Retirement Security – Participate in a Defined Benefit Pension Plan and a 457B Deferred Compensation Plan to build your financial future.

✅ Work-Life Balance – Enjoy paid parental leave, generous vacation time, and paid holidays to recharge and spend time with loved ones.

✅ Employee Wellness – Access wellness programs and resources to support your physical, mental, and emotional well-being.

✅ Invest in Your Growth – We offer tuition reimbursement to support your education and career advancement.

✅ Student Loan Assistance – Our positions qualify for the Public Service Loan Forgiveness (PSLF) program, helping you manage and reduce student debt.

✅ Free Travel Perks – Receive a FREE SEPTA Transportation Pass, giving you unlimited access to all SEPTA services!

Join us and take advantage of these incredible benefits while making a difference in your community! Join the Best in Transit! Apply Today

📢 Click Apply Now and take the next step in your career with SEPTA!

📍 Have Questions? For more information, please visit How We Hire Careers Page.

🚆 SEPTA is an Equal Opportunity Employer.

SEPTA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.