What are the responsibilities and job description for the Accounts Payable Clerk position at Southeastern Community College (NC)?
Minimum Requirements
- Associate degree in business or accounting from a regionally accredited institution
- Two or more years’ work experience in a business office
Preferred Requirements
- Three or more years’ work experience in a business office
Primary Functions of Position
Under the supervision of the Controller, the Accounts Payable Clerk performs daily financial duties. To fulfill the objectives of these positions, the Accounts Payable Clerk performs the following functions:
- Maintains purchase orders and invoices for input into the accounts payable system, reviewing items for accuracy and compliance
- Inputs requests for check payment and other reimbursements
- Completes payable packets and enters data to generate vouchers
- Scans payment packets and check registers into Doc E Scan (Softdocs)
- Prepares voucher reports, prints checks, and uploads to necessary corresponding banks
- Prepares checks and necessary remits and/or other documentation for distribution
- Prints checks on a weekly basis or more frequently as needed
- Processes month end sales and use tax submission to the North Carolina Department of Revenue.
- Administers Federal 1099 process and any other annual accounts payable related tax filings
- Reconciles vendor statements and follows up on outstanding balances and/or credits due
- Assists in P-card reconciliation
- Researches lost/misplaced checks to determine course of action for void or reissuance
- Processes all employee travel authorizations and reimbursements for accuracy and ensures proper signatures and approvals are in place
- Tracks, analyzes, and monitors campus-wide utility expenditures
- Attends training and conferences as necessary to remain current as determined by the Controller; actively participates in staff development workshops, staff meetings, and serves on various college committees as assigned
- Maintains a professional and positive relationship with students, faculty, staff, and outside constituents
- Assists and backs-up other business office personnel
- Prepares reports as required by supervisor
- Performs other duties as assigned
Application Procedures
A completed Southeastern Community College application (located on the SCC website), a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office in order for applicants to be considered for this position. Applications will be reviewed as they are received and screened for candidates who meet the qualifications of the position. Applications will be accepted until the position is filled.
Applicants should submit all documents as requested on the SCC website at https://www.schooljobs.com/careers/sccnc. Inquiries should be directed to the Human Resources Office, Southeastern Community College, P.O. Box 151, Whiteville, NC 28472. Telephone (910) 788-6310.
An Equal Employment Opportunity Employer
Salary : $3,100 - $3,875