What are the responsibilities and job description for the Part-time Administrative Assistant to the Director of Special Projects and Partnerships, GTI position at SOUTHEASTERN BAPTIST THEOLOGICAL SEMINARY?
JOB TITLE: Part-Time (29-hour) GTI Special Projects and Partnerships Administrative Assistant
DEPARTMENT: Special Projects and Partnerships, GTI
DIVISION: Academic
SUPERVISOR: Director of Special Projects and Partnerships
- PURPOSE OF THE JOB
To assist the Director of Special Projects and Partnerships in developing and maintaining GTI Special Projects and Partnerships (SPP) for Global Theological Initiatives
- ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Schedule meetings and conference calls for the Director as requested
- Assist the Director with class-related technological and administrative set-up for both GTI and non-GTI courses.
- Attend meetings and provide minutes and follow-up action steps
- Assist the Director in developing SPP relationships and follow-up on partnership-related conversations
- Create and maintain all cohort-related documents
- Assist in communicating with cohort coordinators to plan and confirm course dates, professor accommodations, course translators, translation of documents, et al.
- Advise and inform students concerning SPP programs and policies.
- Assist students with questions/issues regarding SPP courses, registration, and payment
- Maintain appropriate files, reports, and information for accreditation purposes.
- Maintain and update continuity folder for the SPP initiative.
- Create needed documents for partnerships, donor reports, etc.
- Assist in recruiting and processing potential adjuncts.
- Oversee the translation of materials, documents, and conversations as well as check translations by others as needed.
- Work with different Departments (Ministry Centers, Distance Learning, Admission, Registrar’s Office, Accounting, Communications, and Events, etc.) regarding SPP events, programs, and ministries.
- Oversee travel logistics for the SPP Director and assist in travel for any SPP adjuncts.
- Maintain office supplies for the Initiative.
- Assist the Director with other clerical and administrative tasks as needed.
- OTHER DUTIES & REPONSIBILITIES
- Additional responsibilities may be designated by the Director of SPP as needs arise
- SUPERVISORY RESPONSIBILITIES
N/A
- KNOWLEDGE AND SKILLS
- Ability to speak, write, and read a second language desired, but not required. Special attention given to applicants who speak French, Portuguese, or Arabic.
- Administrative gifting and ability to self-manage
- Attention to detail and ability to follow through with assigned tasks
- Ability to develop relationships well and communicate effectively cross-culturally
- Ability to interact well with various departments on campus and other personnel
- Ability to maintain discretion and confidentiality in sensitive matters of Seminary business
- High competency in computer and telephone skills, including but not limited to Microsoft Office Applications (Outlook, Word, Excel), CampusNet, etc.
- Good working knowledge of social networking
- FISCAL RESPONSIBILITY
- Prepare check requests and reimbursement for travel, purchases, and services rendered.
- Prepare invoices.
- Submit annual budget requests, if needed.
- Process all SPP cash advance forms and reimbursements for the Director of the SPP and the SPP department.
- Assist with any needed requests for institutional advancement opportunities
- EXTENT OF PUBLIC CONTACT
- This job will primarily require digital communication with cross-cultural students, partners, coordinators, and professors.
- Communication with SEBTS faculty and adjunct professors.
- Communication with other seminary departments.
- Represent the school for admission or other trips when needed.
- PHYSICAL DEMANDS/WORKING CONDITIONS AND ENVIRONMENT
- Normal fitness as required for office duties
Qualifications:
KNOWLEDGE AND SKILLS
- Ability to speak, write, and read a second language desired, but not required. Special attention given to applicants who speak French, Portuguese, or Arabic.
- Administrative gifting and ability to self-manage
- Attention to detail and ability to follow through with assigned tasks
- Ability to develop relationships well and communicate effectively cross-culturally
- Ability to interact well with various departments on campus and other personnel
- Ability to maintain discretion and confidentiality in sensitive matters of seminary business
- High competency in computer and telephone skills, including but not limited to Microsoft Office Applications (Outlook, Word, Excel), CampusNet, etc.
- Good working knowledge of social networking