Senior Administrative Assistant - Dean of Students

Southeast Missouri State University

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202600126

Location: Cape Girardeau, MO

Department: Dean of Students

Closing

Position Summary

Senior Administrative Assistant

Office of the Dean of Students

Full-Time

Primary Responsibilities

• Provides administrative support for the Dean of Students and the Associate Dean of Students
• Schedule appointments, meetings, and Student of Concern Team meetings
• Serve as the initial point of contact for the office, including meeting and greeting visitors, answering questions, providing information and resources, and answering multiple telephone lines
• Handle confidential and sensitive materials in compliance with FERPA and university policies
• Generate correspondence and reports using word processing, spreadsheets, and database software
• Manage Responsible Redhawks Course utilizing Vector Solutions software
• Assist with updating incidents in Maxient and entering judicial fines
• Monitoring Student Professional Development funding for the Dean of Students via the Workflow funding process
• Send notifications to faculty for the Dean of Students for student absences
• Respond to inquiries that require a working knowledge of other offices and their procedures, including the Office of Student Conduct, Center for Behavioral Health and Accessibility Services, etc.
• Process purchase requisitions, budget transfers, Chrome River reports in addition to monitoring departmental budgets and expenses
  
  

Required Qualifications

• High school diploma or GED
• Excellent communication and interpersonal skills, including the ability to remain calm under pressure
• Demonstrated ability to maintain a high level of integrity and discretion in handling confidential interactions, documents, and information
• Demonstrated ability to work professionally and interact positively with students, faculty, staff, and the public
• Experience handling emotionally charged situations either by phone or in person
• Proficient knowledge of Microsoft Office Word, Excel, Access, and email programs
• Demonstrated successful experience in monitoring budgets
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Strong organizational skills and attention to detail
• Evidence of the ability to work independently with minimal supervision
• Demonstrated experience and understanding of customer service
  
  

Required Information & Deadline

Application Deadline: To ensure full consideration, application materials must be received by June 14, 2026. The position is available July 1, 2026, and will remain open until filled.

To Apply: Submit the following items online by clicking on the APPLY button at the top of the page. Applications submitted without a letter of interest and a resume will not be considered.

• letter of interest addressing all position required qualifications
• current resume
• names and contact information of three professional references may be requested at a later date, if not submitted
  
  

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

SEMO Fast Facts | SEMO Strategic Action Plan

To apply, please visit https://www.schooljobs.com/careers/semoedu/jobs/5359269/senior-administrative-assistant-dean-of-students

Southeast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.

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