What are the responsibilities and job description for the Administrative Assistant II/Advancement Office position at Southeast Kentucky Community and Technical College?
Staff
Cumberland
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Administrative Assistant II/Advancement Office
Title: Administrative Assistant II/Advancement Office
Salary: $37,944.00
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Southeast KY Community & Technical College
Campus Location: Southeast Cumberland C.C.
Department: Advancement
Total Rewards
Southeast KY Community & Technical College Offers a Competitive Benefits Package And An Attractive Work Environment That Supports Excellence, Innovation, And Creativity, Including:
Provides comprehensive administrative, financial, and operational support for the Southeast Education Foundation and Office of Institutional Advancement, ensuring the effective management of foundation activities, donor records, gift processing, budgets, and board operations.
The position is responsible for maintaining accurate financial and donor data, supporting compliance and reporting requirements, coordinating events and community engagement initiatives, and contributing to the overall success of fundraising, advancement, and foundation objectives.
Job Duties:
Administrative Support
Associate's degree - business or general studies or equivalent.
Preferred Qualifications:
Associate's degree - business or general studies or equivalent.
Additional Skills Requested:
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Apply Now
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Email this job to yourself and apply later.
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Locations Cumberland, Kentucky, United States
Cumberland, Kentucky, United States
College Southeast KY Community & Technical College
Southeast KY Community & Technical College
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Email (required) 82a3d258
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KCTCS is an equal opportunity employer and educational institution.
KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.
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Title: Administrative Assistant II/Advancement Office
Salary: $37,944.00
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Southeast KY Community & Technical College
Campus Location: Southeast Cumberland C.C.
Department: Advancement
Total Rewards
Southeast KY Community & Technical College Offers a Competitive Benefits Package And An Attractive Work Environment That Supports Excellence, Innovation, And Creativity, Including:
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Cumberland
Apply Now
Search all KCTCS open jobs
Search by job title, location, department, category, etc.
Administrative Assistant II/Advancement Office
- 496806
- Cumberland
- Staff
- Full-time
- Southeast KY Community & Technical College
Title: Administrative Assistant II/Advancement Office
Salary: $37,944.00
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Southeast KY Community & Technical College
Campus Location: Southeast Cumberland C.C.
Department: Advancement
Total Rewards
Southeast KY Community & Technical College Offers a Competitive Benefits Package And An Attractive Work Environment That Supports Excellence, Innovation, And Creativity, Including:
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Provides comprehensive administrative, financial, and operational support for the Southeast Education Foundation and Office of Institutional Advancement, ensuring the effective management of foundation activities, donor records, gift processing, budgets, and board operations.
The position is responsible for maintaining accurate financial and donor data, supporting compliance and reporting requirements, coordinating events and community engagement initiatives, and contributing to the overall success of fundraising, advancement, and foundation objectives.
Job Duties:
Administrative Support
- Serve as administrative support to the Southeast Education Foundation and Office of Institutional Advancement.
- Support Foundation Board operations, including scheduling meetings, preparing agendas and materials, recording minutes, and coordinating board and committee activities.
- Maintain departmental calendars, schedule and confirm appointments and meetings, and coordinate travel arrangements as needed.
- Organize office operations and maintain office supply inventory.
- Assist with special projects, events, and initiatives as assigned.
- Serve on committees and work groups as assigned.
- Perform other administrative duties as assigned by the supervisor.
- Manage department, endowment, and gift account budgets, including tracking expenditures and maintaining supporting documentation.
- Process financial documentation and transactions according to college, foundation, and audit requirements.
- Assist with financial reconciliations and maintenance of accurate fiscal records.
- Oversee gift processing, including collection, recording, accounting, reconciliation, and reporting of charitable contributions using Blackbaud Raiser's Edge and Foundation QuickBooks systems.
- Prepare records and documentation for reports, audits, and compliance activities.
- Maintain accurate electronic and paper donor records in coordination with the KCTCS System Office.
- Update, maintain, and audit donor database records.
- Generate reports, queries, mailing lists, and donor information as requested.
- Ensure confidentiality and integrity of donor data.
- Assist with planning and execution of foundation, advancement, alumni, donor, and community engagement events.
- Coordinate event logistics, vendors, volunteers, registrations, communications, and post-event follow-up activities.
- Support special projects and initiatives that advance the mission of the Southeast Education Foundation and SKCTC.
Associate's degree - business or general studies or equivalent.
Preferred Qualifications:
Associate's degree - business or general studies or equivalent.
Additional Skills Requested:
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Apply Now
Not yet ready to apply?
Email this job to yourself and apply later.
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First Name (required) 25815a0b
Last Name (required) fcffd688
Email (required) adfe0760
Not You?
Thank you - please check your email for a link to this job
Sign up for a job alert!
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Job Alert 5163ca60
Finalize your job alert by selecting criteria from the dropdowns below. You can select multiple options from each dropdown by returning to the combobox and re-entering the list of options. Submit at the end to create your job alert.
Locations Cumberland, Kentucky, United States
Cumberland, Kentucky, United States
College Southeast KY Community & Technical College
Southeast KY Community & Technical College
First Name (required) 954bb7c0
Last Name (required) 45e90c11
Email (required) 82a3d258
Not You?
Thank you
Share this job
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First Name (required) 24c68b0e
Last Name (required) c47cd605
Email (required) 7044411c
Share This Job With... f6d83b46
Not You?
Thank you for sharing!
Not the right job for you? Check out these other recently posted jobs!
Advisor
Louisville, Kentucky Staff
The Academic Advising Department of Jefferson Community and Technical College has an opening for an Advisor. This position will be housed at the Southwest Campus two days a week and at the Downtown Campuses 3 days a week. The primary responsibilities of the position include academic advising, making referrals to appropriate academic and support services, and engagement with college retention and success initiatives.
Student Support Specialist I
Somerset, Kentucky Staff
Somerset Community College is accepting applications for a Student Support Specialist I position. This position will provide technical support, user assistance, training and leadership in the areas of educational technology. This position will work directly with students, faculty and Learning Commons staff and faculty. The position is grant funded through the Title III: Strengthening Institutions Program.
Student Support Coordinator
Paducah, Kentucky Staff
The Student Support Coordinator is responsible for developing, coordinating, and implementing student basic needs support, student activities, and career service programming. The position oversees basic needs resources and develops programs that promote student engagement, well-being, and success. The position collaborates with campus and community partners to identify student needs and connect students with appropriate resources and support.
Financial Specialist III
Elizabethtown, Kentucky Staff
ECTC is seeking a Financial Specialist III to administer Dual Credit and Centralized billing for the college. The position will collect the documentation and information required to accurately process invoices for the various departments within ECTC, with a specific focus on Dual Credit billing for Dual Credit students and our partner High Schools, ATCs, etc. as well, the position will also work with Workforce Solutions, Nurse Aide, Culinary, Assessment Center, Advancement, the Business Office, and other areas of need.
Sociology Adjunct Faculty
Henderson, Kentucky Adjunct Faculty
Henderson Community College is seeking applicants for part-time faculty positions in Sociology. This part-time position is fully remote. If you are interested, apply today.
Instructor – Medicaid Nurse Aide (MNA) and Kentucky Medication Aide (KMA)
Lexington, Kentucky Faculty
Bluegrass Community and Technical College is seeking a qualified applicant for a full-time, 12-month faculty position in the Nurse Aide program at all BCTC campus locations, including Workforce Solutions. Faculty will primarily teach State Registered Nurse Aide (SRNA) and Medication Aide classes
KCTCS is an equal opportunity employer and educational institution.
KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.
Apply Now
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First Name (required) ec0a7040
Last Name (required) ff5c93a8
Email (required) 378300a4
Not You?
Thank you
Title: Administrative Assistant II/Advancement Office
Salary: $37,944.00
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Southeast KY Community & Technical College
Campus Location: Southeast Cumberland C.C.
Department: Advancement
Total Rewards
Southeast KY Community & Technical College Offers a Competitive Benefits Package And An Attractive Work Environment That Supports Excellence, Innovation, And Creativity, Including:
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Salary : $37,944