What are the responsibilities and job description for the Lead Inventory Management Specialist position at SouthEast Alaska Regional Health Consortium (SEARHC)?
Pay Range
Pay Range:$26.06 - $36.08 Oversees the daily operations of SEARHC’s consortium-wide PAR Inventory Management system in Lawson including, reviewing daily reporting to ensure timely scanning and delivery of supplies to PAR locations as well as periodic analysis of supply utilization to make recommendations for changes in standard PAR levels. Oversees and ensure that staffing levels are adequate to meet the demands from customers. Additional areas of oversight include the timely receipt, breakdown, stocking and delivery of supplies to support effective patient care and the financial status of the organization. Ensures customer/departmental requests are picked and delivered in a prompt manner. Implements the “Lean Concepts and Principles” for the SEARHC Supply Chain in Materiel Management.
Interaction with a variety of employees inside or outside the organization. Communications can often difficult or stressful. Contact with others involves complex, detailed and often sensitive topics. The job requires a high degree of interpersonal skills and ability to deal with a range of complicated problem situations. Interactions involve gaining the agreement of others. Supervises all warehouse and PAR Personnel.
SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.
Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.
Key Essential Functions And Accountabilities Of The Job
Develop and maintain PAR inventory control processes and policy that result in aligning supply needs with inventory financial targets. Maintain appropriate PAR Inventory and on-hand supply levels, including management of min/max and reorder points. Manages physical inventories and cycle counts and PAR valuation reporting. Optimizes inventory levels for all Store items and PAR inventory items. Monitors daily critical metrics/benchmarks (i.e. inventory valuation, adjustments) reporting any identified variances to management/supervision. Coordinate with clinical staff all backorders and assist in the approval of substitute items for backorder supplies when required.
Implement “LEAN Principles” for the Supply Chain to continuously improve and to reduce and eliminate waste. Identify the types of waste that can be eliminated across the supply chain to improve cycle time, reduce labor and staff costs, and improve product quality and deliveries so the entire supply chain is more efficient and responsive to customer needs. Eliminates non-value added steps and waste in product storage processes such as receiving, put-away/storing, replenishment, picking, packing, shipping, excess inventories which require additional space and reduce warehousing efficiency, and excess motion and handling.
Maintains rapport with all management and staff (internal and external supply chain customers). Communicates on a continuous basis with various clinical staff in all locations. Will travel periodically to outlying clinics to assess and adjust PAR inventories as needed as well engage customers for active feedback for use in continuous improvement.
Coordinate and assist in regular inventory counts at all consortium locations, with the frequency defined by director and key customers. Work with Supply Chain Analyst, General Accounting and other key stakeholders to ensure the inventory is accurately stated on the Consortium balance sheet. Through these counts will also identify trends in expired supplies and will work with key stakeholders to correct root cause of waste.
Prepare and distribute to management monthly benchmark reports on all supply activities, and provide technical advice and resources to all Departments on matters concerning PAR Inventory needs.
Work with supply chain analyst to track and monitor inventory turnover rates to recommend adjustments to minimums and maximums as well as recommendations for department process improvement. Once new items are approved through Value Analysis/Standardization Committee, will process new inventory item requests.
Coordinates the technical objectives of Inventory Management and Warehouse Operations. This includes managing the stock all warehouse locations. The objective is to keep stock levels at sufficient quantities to be able to get supplies to all locations and departments across the Consortium timely.
Direct the daily activities of all warehouse and PAR personnel including but not limited to developing position descriptions, recruitment (hire or terminate), performance appraisers, training, scheduling, leave approval, timesheet approval and adherence to good EEO and safety practices.
Actively participates with the Director of Supply Chain on short-term and long-term planning as needed to develop proposals to meet operational and/or budgetary changes to the Supply Chain Department and all of SEARHC.
Other duties as assigned
Education
Knowledge, Skills and Abilities:
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Pay Range:$26.06 - $36.08 Oversees the daily operations of SEARHC’s consortium-wide PAR Inventory Management system in Lawson including, reviewing daily reporting to ensure timely scanning and delivery of supplies to PAR locations as well as periodic analysis of supply utilization to make recommendations for changes in standard PAR levels. Oversees and ensure that staffing levels are adequate to meet the demands from customers. Additional areas of oversight include the timely receipt, breakdown, stocking and delivery of supplies to support effective patient care and the financial status of the organization. Ensures customer/departmental requests are picked and delivered in a prompt manner. Implements the “Lean Concepts and Principles” for the SEARHC Supply Chain in Materiel Management.
Interaction with a variety of employees inside or outside the organization. Communications can often difficult or stressful. Contact with others involves complex, detailed and often sensitive topics. The job requires a high degree of interpersonal skills and ability to deal with a range of complicated problem situations. Interactions involve gaining the agreement of others. Supervises all warehouse and PAR Personnel.
SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.
Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.
Key Essential Functions And Accountabilities Of The Job
Develop and maintain PAR inventory control processes and policy that result in aligning supply needs with inventory financial targets. Maintain appropriate PAR Inventory and on-hand supply levels, including management of min/max and reorder points. Manages physical inventories and cycle counts and PAR valuation reporting. Optimizes inventory levels for all Store items and PAR inventory items. Monitors daily critical metrics/benchmarks (i.e. inventory valuation, adjustments) reporting any identified variances to management/supervision. Coordinate with clinical staff all backorders and assist in the approval of substitute items for backorder supplies when required.
Implement “LEAN Principles” for the Supply Chain to continuously improve and to reduce and eliminate waste. Identify the types of waste that can be eliminated across the supply chain to improve cycle time, reduce labor and staff costs, and improve product quality and deliveries so the entire supply chain is more efficient and responsive to customer needs. Eliminates non-value added steps and waste in product storage processes such as receiving, put-away/storing, replenishment, picking, packing, shipping, excess inventories which require additional space and reduce warehousing efficiency, and excess motion and handling.
Maintains rapport with all management and staff (internal and external supply chain customers). Communicates on a continuous basis with various clinical staff in all locations. Will travel periodically to outlying clinics to assess and adjust PAR inventories as needed as well engage customers for active feedback for use in continuous improvement.
Coordinate and assist in regular inventory counts at all consortium locations, with the frequency defined by director and key customers. Work with Supply Chain Analyst, General Accounting and other key stakeholders to ensure the inventory is accurately stated on the Consortium balance sheet. Through these counts will also identify trends in expired supplies and will work with key stakeholders to correct root cause of waste.
Prepare and distribute to management monthly benchmark reports on all supply activities, and provide technical advice and resources to all Departments on matters concerning PAR Inventory needs.
Work with supply chain analyst to track and monitor inventory turnover rates to recommend adjustments to minimums and maximums as well as recommendations for department process improvement. Once new items are approved through Value Analysis/Standardization Committee, will process new inventory item requests.
Coordinates the technical objectives of Inventory Management and Warehouse Operations. This includes managing the stock all warehouse locations. The objective is to keep stock levels at sufficient quantities to be able to get supplies to all locations and departments across the Consortium timely.
Direct the daily activities of all warehouse and PAR personnel including but not limited to developing position descriptions, recruitment (hire or terminate), performance appraisers, training, scheduling, leave approval, timesheet approval and adherence to good EEO and safety practices.
Actively participates with the Director of Supply Chain on short-term and long-term planning as needed to develop proposals to meet operational and/or budgetary changes to the Supply Chain Department and all of SEARHC.
Other duties as assigned
Education
- Bachelor Degree in Business Administration, Accounting or related Discipline or
- High School Diploma (or equivalent) and six years of experience in Purchasing and Inventory Control Systems in a Healthcare setting can be substituted for the Bachelor degree requirement.
- Experience using Lawson or like inventory control/PAR management solutions preferred.
Knowledge, Skills and Abilities:
- Accounting, purchasing, or inventory ERP computer systems
- Required to make all additions, changes, and deletes of items to assigned Par MSCM units and adjust reorder points and reorder quantities in Lawson System to ensure required items are available while maximizing inventory turns and reducing overall inventory valuation
- Effectively managing staffing and timelines to ensure timely performance of day to day activities within the department
- Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills with customers of varying background
- Has to demonstrate a “make it happen” attitude and promote a positive, energetic team environment
- Position requires standing, sitting, walking, kneeling, stooping, bending, stair climbing, pulling and pushing. Must be able to lift 50 pounds on a regular basis and push/pull carts up to 100 pounds or more.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Salary : $26 - $36