Administrator

Overview

If you have an interest in making an impact in senior living? If you have leadership experience, and want to learn senior living or have experience with seniors, we want to talk to you!

We are seeking a dynamic and highly organized Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing essential support across various departments. As an Administrator, you will be the backbone of our administrative processes, delivering exceptional service and maintaining efficient workflows. Your proactive approach and attention to detail will help foster a productive and welcoming environment for both staff and visitors. This paid position offers an exciting opportunity to develop your skills in a fast-paced, supportive setting.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and financial records
• Coordinate calendar management and schedule appointments for team members or executives, ensuring efficient time management
• Maintain organized filing systems, including digital documents and physical records, with meticulous attention to detail and proofreading skills
• Provide excellent customer support by addressing inquiries promptly and assisting with clerical tasks such as copying, scanning, and mailing documents
• Support office management activities by overseeing supply inventory, managing vendor communications, and ensuring a clean, organized workspace
• Assist with personal assistant duties as needed, including travel arrangements or special project support

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with productivity software
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent computer literacy and technical proficiency in handling various office equipment and software applications
• Strong typing skills with high accuracy; ability to perform data entry efficiently
• Bilingual abilities are a plus to serve diverse client needs effectively
• Previous experience as a medical or dental receptionist or in customer service roles is advantageous
• Demonstrated professionalism with excellent phone etiquette and customer support skills
• Ability to multitask effectively while managing time efficiently in a fast-paced environment

Join us as an Administrator and become a key contributor to our vibrant team! Your organizational talents will help us deliver outstanding service while supporting our mission to create a positive workplace. We value dedication, enthusiasm, and the drive to excel—if that describes you, we look forward to welcoming you aboard!

Pay: $50,885.86 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $50,886 - $90,000