ECSE Intake Coordinator (0.50 FTE)

PositionEarly Childhood Special Education Intake CoordinatorFTE/Hours per week0.50/ 20 hours per week (subject to change based on programming needs)LocationDistrict WideCompensation$40.05/hourAnticipated Start Date: 12/13/2026

Benefits:

SoWashCo Schools offers a comprehensive benefits program designed to support our employees. Our benefits include medical, dental, and vision insurance, as well as life insurance, supplemental life insurance, dependent life insurance, and long-term disability coverage. We also offer voluntary plans such as accident, critical illness, hospital indemnity, and identity protection, along with flexible spending accounts, an Employee Assistance Program (EAP), and retirement plans. These benefits reflect our commitment to supporting your health and well-being.

Visit our benefits page for more detailed information.

POSITION SUMMARY:

This position is responsible for reviewing and coordinating special education referrals for all birth to 5 students.

PRIMARY JOB FUNCTIONS:

• Process special education (Help Me Grow) referrals for all birth to age 5 students. Access DCYF website referrals and process open enrollment and move-ins.
• Coordinate with assessment teams on scheduling and student needs.
• Contact parents to discuss referral and schedule initial appointments. Send out initial paperwork to families.
• Process paperwork for District enrollment and special education.
• Complete multiple data tracking spreadsheets, including referral data for MDE, weekly B-2 SST information, assessment tracking log, move ins, etc.
• Coordinate with buildings regarding new students. Answer questions from regular education staff regarding students in our system and take referrals. Contact appropriate building staff as necessary.
• Process MARSS forms.
• Work with Screening Coordinator to process students referred to ECSE.
• Work closely with ECSE staff, including ECSE Director, ECSE Office Coordinator and Early Learning coordinators.
• Order office supplies and complete folders.
• Coordinate with Early Childhood data support specialists on transportation forms.
• Track and process enrollment paperwork for all ECSE students.
• Other duties as assigned.
  
  

JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):

Required:

• Degree in Early Childhood Education or related field.
• Computer proficiency, including Microsoft programs.
• Strongwritten and oral communication skills.
• Excellent organizational skills.
• Demonstrated customer service skills.
• Prompt, regular and reliable attendance.
• Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
• Demonstrates an appreciation of diversity in all interactions and job functions.
  
  

Desired:

• Current Minnesota licensure in Early Education.
• Knowledge of Google Docs, Infinite Campus, Students Plans, Excel, other Microsoft programs.
  
  

Posting will be removed from the website when the position has been filled.

Equal Opportunity Employer