Specialist - Public Safety Compliance

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
Applicant Photos

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Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Regional Center for Public Safety Excellence

General Statement of Job

The Public Safety Compliance Specialist provides administrative and technical support to Dean, Department Chair for Public Safety Programs and the staff at the Regional Center for Public Safety Excellence by performing the following essential duties and other duties as assigned.

Specific Duties and Responsibilities

Essential Functions:

• Provides administrative and technical support and assistance to the Dean, Department Chair for Public Safety Programs and the staff at the RCPSE for Continuing Education trainings and courses.
• Prepares memos, letters, forms, reports and other routine correspondence related to compliance for public safety programs and trainings.
• Facilitates communications, plans and follow-ups on administrative and technical matters related to compliance for public safety programs and trainings.
• Interacts with and provides customer service to students, staff, and the public in a positive manner and answers questions regarding matters related to public safety trainings and compliance requirements.
• Responds to student (or potential student) inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
• Processes administrative and technical matters related to compliance for Public Safety programs and trainings.
• Assists with compiling, tracking, and submitting reports and documents related to the public safety programs and trainings.
• Facilitates and supports projects and activities with internal and external departments, with some weekend and evening work required to meet strict deadlines.
• Creates and maintains confidential and computerized student files, records, and documents.
• Assists potential students throughout the entire intake process of the Police Academy, the Fire Academy, the Jailer Academy, the Telecommunication courses, and any other partnership established by the College.
• Processes information and reports with Pharr PD Training Coordinator related to the academy license.
• Processes necessary reports and documents related to any Public Safety Programs, as required.
• Conducts college tours to internal and external stakeholders.
• Maintains knowledge of the College's programs, policies, procedures, academic standards, admissions process, entrance tests, degree plans, and courses.
• Assists with the Completion Ceremonies for the Police and Fire Academies.
• Verifies students' registry and payment and ensures compliance of all the state-funded courses.
• Reconciles third-party contracts and agreements and prepares for billing.
• Performs other duties as assigned.

Required Education and Experience

• Associate's Degree or a minimum of 60 earned college hours required.
• At least one (1) year of work experience in a related work setting and duties required.

Required Knowledge, Skills and Abilities

• Excellent oral, written, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Knowledge of enterprise systems; e.g. Banner.
• Good critical-thinking and problem-solving skills
• Bilingual, English/Spanish, preferred.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of students, customers or employees of organization.
• Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized and non-standardized situations.

Checks, Certificates, Licenses, and Registrations

• All applicants are subject to a criminal background check under South Texas College policy.
• Security Sensitive position: In addition, subject to federal background check.
• Must have a valid Texas driver's license and proof of liability insurance.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

Desired Start Date

Posting Close Date (No Close Date if Blank)