What are the responsibilities and job description for the Administration Assistant position at South Texas Academy of Music?
We are currently searching for a responsible and efficient Administrative Assistant to help manage administrative tasks for our music school. Your duties will include general office tasks like scheduling students, answering emails, updating documents and calendars, and managing files. Your duties may also include facilities management, inventory management and janitorial.
Administrative Assistant Responsibilities:
- Manage and control the calendar in My Music Staff along with room availability, teacher schedules and student schedules, etc.
- Handle incoming calls and emails
- Update paperwork and maintain proper documentation
- Perform light accounting work such as recording student payments and processing payment for instructors
- Schedule and plan meetings, appointments, and reservations as needed
- Handle deliveries and run errands as needed
- Maintain studio equipment and keep office area clean
- Monitor office supply inventory
- Cares for, designs and maintains each studio room including decor and organization.
- Anything else required by supervisor
Administrative Assistant Requirements:
- Bi-Lingual (english and espanol)
- Excellent oral and written communication skills
- Ability to complete clerical duties timely and accurately
- Intermediate level of proficiency using a Mac
- Basic level of proficiency in Google Drive, Docs, & Sheets
- Knowledge of office equipment and management procedures
- Knowledge of basic bookkeeping principles and procedures
- Friendly demeanor and professional appearance
- Able to lift and carry 50 lbs
- High school diploma or associate’s degree
- Valid TX drivers’ s licence, or the ability to obtain one, and access to a reliable vehicle is considered an asset.
Administrative Assistant Other Job Details:
- Position will be a part time position between the hours of 4pm-8pm Monday through Friday and possibly Saturday. More hours may be available as we grow.
- Holidays will be observed (1 week at Thanksgiving, 2 weeks at Christmas, 1 week at Spring Break)
- Pay is $15-20/hr depending on experience
- To apply, please submit a cover letter and resume to stxacademyofmusic@gmail.com
Pay: $15.00 - $20.00 per hour
Work Location: In person
Salary : $15 - $20