What are the responsibilities and job description for the Program Specialist 3- Facilities (Part-Time) position at South Puget Sound Community College?
South Puget Sound Community College (SPSCC) seeks highly motivated, qualified individuals for the part-time Program Specialist 3 position to support the Facilities department.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:
- A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work, depending on position and college needs
- Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
- The Clipper Coffee Corner serves Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
- A brand new Health & Wellness Center
- FREE Bus service every 15 minutes to downtown Olympia and beyond
- FREE parking on our campuses – permits are not required
- On-campus child care
- Percival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon that pass through each fall
- Many walking paths that are marked and on nicely paved sidewalks
- SPSCC promotes wellness with a variety of workshops and events on campus
- Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
- Many community events in theKenneth J. Minnaert Center for the Arts
- Employee Resource Groups (ERGs)offer SPSCC employees an opportunity to gather and connect around issues that define them personally and affect their work at the College, as well as their professional development. Current Employee Resource Groups include:
- Staff and Faculty of Color (SFOC) ERG - an employee network that strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
- The LGBTQIA ERG creates a space for LGBTQIA staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.
Safety - Fire Suppression Systems Program:
Tasks include:- Independently manage, track, and facilitate the scheduling and repairs for Lacey Campus, Angela Bowen Center, and Mottman Campus fire suppression systems (17 buildings and multiple dry and wet systems, including all compliance inspections and related repairs to maintain required compliance with various municipalities.
- Assess non-compliant reports, determine and schedule all service calls to repair/reinspect issues with various proprietary vendors, ensuring compliance with multiple municipalities’ codes, rules, and requirements for each system.
- Track and interpret requirements and timelines for each system type, including semi-yearly, yearly, 5-year, and 10-year inspections, as directed by the NFPA, local codes, and state rules and requirements.
- Coordinate, schedule, and troubleshoot with other campus administrative and supervisory staff to complete inspections and compliance testing.
- Coordinate Annual Fire Extinguisher Inspections
- Ensure Batteries in Fire Panels are working and replaced as needed
- Receive, reconcile, and create requisitions/PO for payment for multiple vendors servicing the fire suppression systems.
- Track monthly and yearly expenditures to vendors and municipalities for budget tracking and forecasting.
- Prepare and maintain all related records and reports.
Tasks include:
Audit utility usage
- Trending - Weekly, Monthly, and Annual Utilization
- Monitor Performance against Standard Operating Parameters
- Report Anomalies to Maintenance and Administration
- Provide Monthly Building Performance Report
- Track Historic Records for Current and Future Use Comparisons
- Record energy data into a spreadsheet for documentation
- Electrical/lighting
- Monitor consumption for irregularities in utilization
- HVAC
- Review building temperatures and report non-conforming conditions
- Water
- Monitor consumption utilization to identify leaks and opportunities for improving conservation
- Electricity, gas, garbage, sewer, and recycling
- Track cost savings and cost avoidance
Safety - Elevator Inspection System program
Tasks include:
- Independently manage, track, and facilitate the scheduling and repairs for Lacey Campus, Angela Bowen Center, and Mottman Campus Elevator Conveyance systems - including all compliance inspections and related repairs to maintain required compliance with various municipalities.
- Assess non-compliant reports, determine and schedule all service calls to repair/reinspect issues with various proprietary vendors, ensuring compliance with multiple municipalities’ codes, rules, and requirements for each system.
- Track and interpret requirements and timelines for each system type, including semi-yearly, yearly, 5-year, and 10-year inspections, as directed by local codes, state rules, and requirements.
- Coordinate, schedule, and troubleshoot with other campus administrative and supervisory staff to complete inspections and compliance testing.
- Coordinate Annual Inspections with L&I Inspectors
- Receive, reconcile, and create requisitions/PO for payment for multiple vendors servicing the fire suppression systems.
- Track monthly and yearly expenditures to vendors and municipalities for budget tracking and forecasting.
- Prepare and maintain all related records and reports.
Tasks include:
- Coordinate and interface with regulatory agencies such as the Department of Ecology, Department of Commerce, and the State Board of Community College and Technical Colleges as needed
- Assist with documentation & reporting
- May require Building Operator Certification (BOC) Level 1 and 2, or be willing/able to complete BOC Level 1 and 2 training within one year.
Tasks include:
- Prepare and submit the Biennial Hazardous Waste Report form (EPA form 8700-13A/B) and submit to the authorized state agency or EPA regional office by March 1 of every even-numbered year (for example, a report due by March 1, 2026, would report activities from calendar year 2025).
Tasks include:
- Other duties as assigned
Minimum Qualifications:
- High school graduation or equivalent AND two years of applicable clerical experience OR equivalent education/experience.
- Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain office confidentiality, and accommodate numerous interruptions.
- Position requires a high degree of accuracy and attention to detail.
- Excellent communication skills and the ability to work well with others and function as a team member.
- Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint, and Access.
- Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds
Applications must be completed online and include the following attachments:
- Cover letter addressed to the Screening Committee, highlighting your ability to perform the responsibilities and competencies described in the job posting.
- Current resume/CV showing all educational and professional experience, which demonstrates how you meet the minimum and any preferred qualifications.
Veterans Preference
Applicants who meet the minimum qualifications and wish to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email it to sbutler-hill@spscc.edu with the job number for which they are applying in the subject line.
Background Check Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
Conditions of Part-Time Employment
Non-permanent employees under the provisions of WAC 357-19-435 are only authorized to work up to a maximum of 18 months from the original date of hire. Employment with the college could end at any time.
Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator
SPSCC provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or veteran status. Prohibited sex discrimination includes sexual harassment, defined as unwelcome sexual conduct of various types. In accordance with the Americans with Disabilities Act (ADA) and the Rehabilitation Act, SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities.
Inquiries regarding non-discrimination policies, Title II, and Title IX may be directed to:
Human Resource Office / Title IX Coordinator
Phone: 360-596-5361
Email: humanresourcesstaff@spscc.edu
Building 25, Room 220
2011 Mottman Rd SW
Olympia, WA 98512
South Puget Sound Community College is a smoke-free and drug-free environment.
Applicants who require accommodations in the application process or need materials in an alternative format may contact the Human Resources Office at (360) 596-5500.
Salary : $30 - $31