South Ogden Jr High - PT Office Aide (28945)

A position has been declared open in the Weber School District for an Office Aide. This position is for 5.75 hours per day, 180 days (9 months) per year, and is compensated according to Lane 4(B) of the Paraprofessionals Salary Schedule.

All applicants shall apply at wsd.schoolspring.com. Applications will be reviewed before interviews are scheduled.

THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF 5 WORKING DAYS.

Purpose Statement and Job Overview

The Office Aide provides essential administrative and clerical support to ensure the smooth daily operation of the school. This position serves as the primary coordinator for the school's copying center, manages the scheduling and logistics for substitute teachers, and oversees the administration and security of state and standardized testing. The ideal candidate is highly organized, capable of multitasking in a fast-paced educational environment, and able to maintain strict confidentiality. and delivers courteous, professional service to students, families, and staff.

Essential Functions

Substitute Teacher Coordination

• Serve as the primary point of contact for daily substitute teacher fulfillment using the district's absence management system.

• Monitor daily staff absences and ensure all classrooms are adequately covered prior to the start of the school day.

• Greet substitute teachers upon arrival, provide them with necessary keys, badges, lesson plans, and classroom schedules, and orient them to building procedures.

• Maintain accurate records of staff absences and substitute coverage for payroll and auditing purposes.

• Troubleshoot coverage shortages by coordinating with available internal staff or administration.

• Provide training and ongoing support to school staff on the use of the absence management system.

State & Standardized Testing Coordination

• Organize, schedule, and execute all school-wide state and standardized testing (e.g., RISE, WIDA, or other district-mandated assessments).

• Maintain strict inventory, security, and chain-of-custody protocols for all testing materials before, during, and after testing windows.

• Create comprehensive testing schedules, assign proctors, and ensure appropriate room accommodations are made.

• Provide training and instructional materials to teachers and staff regarding testing protocols and security guidelines.

• Coordinate make-up testing sessions for absent students to ensure compliance with district and state participation requirements.

Copying Center Management

• Manage the daily operations of the school’s copy center, fulfilling duplication requests for teachers, administrators, and staff in a timely manner.

• Prioritize print jobs based on urgency, volume, and instructional needs.

• Perform basic maintenance and troubleshooting on standard office equipment (copiers, laminators, binding machines, paper cutters) and submit timely service requests to district IT or external vendors when necessary.

• Monitor and manage the inventory of paper, toner, staples, and other copy room supplies, communicating restocking needs to the head secretary.

General Office Support

• Assist the main office with answering multi-line phone systems, routing calls, and taking accurate messages.

• Provide excellent customer service to students, parents, and visitors at the front desk.

• Assist with student attendance tracking, checking students in/out, and issuing hall passes as needed.

• Perform other clerical duties as assigned by the school administration to support the educational mission of the school.

Attendance is an Essential Function of this Position

• Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.

Other Functions

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Required Skills, Knowledge and Abilities

Skills

• Strong organization and time management; able to handle multiple deadlines.
• Detail-oriented printing/finishing (collation, stapling, binding, laminating, folding).
• Clear verbal and written communication; professional phone and front-desk etiquette.
• Basic troubleshooting of copy/print equipment and accessories.
• Customer service mindset; responsive and respectful interactions.

Knowledge

• Standard office practices and record-keeping.
• Confidentiality requirements (e.g., FERPA for student records).
• Basic accessibility considerations for printed materials (e.g., font size, contrast).
• School routines, safety procedures, and student supervision protocols.

Abilities

• Prioritize tasks and adapt to changing needs during the school day.
• Follow detailed instructions and lesson plans for classroom coverage.
• Maintain confidentiality and exercise discretion with student/staff information.
• Work independently and as part of a team in a fast-paced environment.
• Interact effectively with diverse students, staff, and families.

Job Qualifications

• High school diploma or equivalent (GED) required.
• Prior experience in clerical, print/copy center, or school office support preferred.
• Experience working with adolescents or in educational settings is a plus.
• Basic proficiency with office software (email, word processing, spreadsheets); willingness to learn school systems.
• Ability to pass required background check and meet district onboarding requirements.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER