Payroll/Personnel

Summary:  Supervises and coordinates activities of workers engaged in recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls by performing the following duties.  Manages employee benefit programs and is responsible for policy administration and record keeping for all certified and non-certified staff.

Essential Duties and Responsibilities:  

• Reviews, or directs review of, personnel records to determine names, rates of pay, and occupations of newly hired workers and changes in wage rates and occupations of employees on payroll.
• Records, or directs recording of, new or changed pay rates in payroll register or computer files.
• Computes pay according to company policy.
• Compile and prepare other payroll data such as pension, insurance, and credit union payments. 
• Reviews and approves payroll deductions.
• Interprets company policies and government regulations affecting payroll procedures.
• Prepare government reports.
• Communicate with employees the open enrollment process, new rates for health, dental and vision plans and assure that all employees have completed the open enrollment process.
• Adjusts errors and complaints.
• Process payroll data for all school district employees and maintains accurate, up-to-date files of all payroll information.
• Prepare, verify and distribute checks.
• Balance payroll and withholding accounts.
• Prepare required governmental reports: retirement, IRS, W-2’s, etc.
• Distribute payroll deductions in compliance with local, state and federal statutes.
• Work with representatives of government, employee unions and retirement agencies to provide information.
• Process mortgage verifications and final salary affidavits.
• Monitors personnel policies and record keeping.
• Prepares legal research reports required by the Corporation, Federal, State, and outside agencies.
• Assures that instructional staff members are properly certified.
• Supervises a substitute service for absent staff.
• Interfaces with Corporation legal counsel on employment matters and ensures compliance.
• Directs the administration of the corporation’s workers’ compensation program.
• Oversees the administration of employee benefits and unemployment compensation programs.
• Acts as a troubleshooter and liaison between the school corporation and insurance companies.
• Send and assures that all staff members have completed the mandatory training as required by federal and state law.
• Responsible for preparing and maintaining teacher and coaching contracts.
• Other duties may be assigned.

Qualifications Requirements:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:  Associate’s Degree or equivalent from two year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Language Skills:  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups and the general public.

Mathematical Skills:  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk and hear.  The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.