What are the responsibilities and job description for the Administrative Assistant / Client Success Coordinator - Immediate Opening position at SOUTH JERSEY TAX SERVICES?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant / Client Success Coordinator to join our team immediately. This vital role combines administrative excellence with client relationship management, ensuring smooth office operations while delivering exceptional support to our clients. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication skills, meticulous attention to detail, and a proactive approach to problem-solving. This position offers an exciting opportunity to contribute to a collaborative team dedicated to client satisfaction and operational efficiency.
Duties
- Manage front desk responsibilities, greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Provide outstanding customer service by responding promptly to client inquiries via phone, email, or in person
- Maintain accurate records through data entry, filing, and proofreading of documents using Microsoft Office and Google Workspace tools
- Handle confidential information with discretion, ensuring privacy and security at all times
- Oversee calendar management and schedule appointments or meetings for team members and clients
- Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial reconciliation
- Assist with office management tasks such as supply ordering, organizing files, and maintaining an efficient workspace
Experience
- Proven experience in an administrative or clerical role within an office environment
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
- Prior experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to multitask effectively and prioritize tasks efficiently
- Demonstrated customer service skills with a professional phone etiquette and the ability to handle sensitive information discreetly
- Personal assistant or office management experience is advantageous but not mandatory
Join us in this energetic role where your organizational talents will shine! We’re committed to fostering a supportive environment that values your contributions while providing opportunities for growth. If you’re ready to make an immediate impact as part of a vibrant team dedicated to excellence, we want to hear from you!
Pay: $22.00 - $32.00 per hour
Work Location: In person
Salary : $22 - $32