What are the responsibilities and job description for the Administrative Assistant III, Controller - South Florida State College position at South Florida State College?
Full-time, year-round position to perform various secretarial/clerical duties in the Controller's Office.
Duties and Responsibilities:
- Serves as the primary receptionist and administrative assistant for the Controller providing front office support and maintaining a welcoming, professional environment.
- Provides comprehensive administrative support to the Controller and Business Office staff, including word processing, spreadsheet preparation, filing, copying, collating, telephone coverage, mail handling, appointments and travel arrangements.
- Performs data entry of purchase requisitions into the College administrative system.
- Collects, sorts, date stamps, and distributes incoming mail for accounting services.
- Maintains the Controller's schedule of appointments and handles all travel arrangements for Business Office Staff.
- Types and maintains all correspondence for the Controller.
- Serves as payroll liaison for Business Office staff, ensuring timely communication and coordination of payroll related matters.
- Assists with the annual physical inventory, ensuring accuracy and adherence to established procedures.
- Assumes responsibility for requisitioning materials and supplies, and maintaining proper storage.
- Provides backup support for transaction processing between the College and the SFSC Foundation, Inc., including responsibilities such as preparing invoices, verifying documentation, and researching P-Card purchases.
- Assists the Records Management Liaison Officer with routine records management functions, ensuring compliance with established procedures and retention requirements.
- Maintains a cordial, friendly, respectful attitude to all SFSC staff, students, prospective students, and community, exhibiting good communication skills and cooperation.
- Contributes to unit planning, assessment, and college institutional effectiveness efforts.
- Acts in accordance with local, state, and federal laws/regulations as well as College policies and procedures.
- Performs other duties as assigned.
Job Requirements:
Educational: Associate degree in Office Administration from an institutionally accredited organization (or equivalency) preferred.
Experiential: Minimum of three (3) years of clerical/secretarial experience required.
Other: Experience in word processing and spreadsheets required.
Additional Information:
Classification: Career Service III
Reports To: Controller
Posting Date: October 13, 2026
Starting Annual Salary Range: $37,458 - $39,579 ($18.01 - $19.03per hour)
Application deadline: November 1, 2026
SOUTH FLORIDA STATE COLLEGE IS AN EQUAL ACCESS/EQUAL OPPORTUNITY INSTITUTION
You may be eligible for Veteran's Preference. Click here for the Veteran's Preference Claim form to determine your status. If eligible, complete the form and upload it along with your DD214 (or other comparable document) in the "Add/Update Document" section of the application process.
Applicants with disabilities who need assistance in the application or hiring process should contact: Human Resources, 863-784-7132, or send written request to:
South Florida State College
ATTN: Director, Human Resources
EA/EO & ADA Officer
600 West College Drive
Avon Park, FL 33825
Salary : $37,458 - $39,579