Administrative Assistant – School Setting (Part-Time)

Job Overview
We are seeking a dynamic and organized Part-Time Administrative Assistant to support a vibrant school environment. This role is essential in ensuring smooth daily operations, providing exceptional customer service, and maintaining efficient office management. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to their work. This position offers an exciting opportunity to contribute to a positive educational setting while honing your administrative skills and supporting staff, students, and visitors alike.

Responsibilities

• Serve as the front desk ambassador, greeting visitors, students, staff, and parents with professionalism and warmth
• Manage multi-line phone systems, directing calls accurately and courteously while taking detailed messages when necessary
• Maintain organized filing systems both physically and digitally, including student records, attendance logs, and administrative documents
• Perform data entry tasks using Microsoft Office Suite and Google Workspace to update records, compile reports, and support school administration
• Assist with calendar management for staff and school events, ensuring scheduling conflicts are minimized and deadlines are met
• Handle incoming correspondence, emails, and inquiries efficiently while maintaining confidentiality and professionalism
• Proofread documents for accuracy and clarity before distribution; ensure all communications adhere to school policies and standards
• Coordinate office supplies inventory and place orders as needed to maintain a well-stocked workspace
• Provide customer service support at the front desk by addressing questions from students, parents, staff, and visitors with patience and clarity
• Assist with event planning logistics such as scheduling meetings, preparing materials, and managing RSVPs
• Support personal assistant tasks for school administrators as needed, including travel arrangements or special project coordination

Experience

• Prior office management or administrative experience in an educational or school setting is highly preferred
• Demonstrated proficiency with computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs), and data entry skills
• Experience working with multi-line phone systems and front desk operations in a busy environment
• Bilingual abilities are a strong plus to effectively communicate with diverse community members
• Knowledge of clerical duties such as filing, proofreading, calendar management, and record keeping is essential
• Familiarity with QuickBooks or bookkeeping software is advantageous for handling financial tasks
• Excellent organizational skills with the ability to prioritize tasks efficiently while managing time effectively
• Strong customer service skills coupled with professional phone etiquette to foster positive interactions with all stakeholders
• Personal assistant or medical/dental receptionist experience adds valuable insight into handling sensitive information discreetly

Join us in creating a welcoming educational environment where organization meets enthusiasm! This part-time role offers the chance to develop your administrative expertise while making a meaningful impact in the lives of students and staff. We value energetic professionals who thrive in busy settings and are eager to support our school community every day.

Pay: $18.00 - $19.00 per hour

Expected hours: 30.0 – 32.0 per week

Work Location: In person

Salary : $18 - $19