What are the responsibilities and job description for the Litigation Assistant position at South Florida Health Law?
Our fast-paced litigation firm is seeking a highly organized, proactive, and detail-oriented Litigation Assistant to manage our high-volume court calendar and scheduling operations. The ideal candidate will be a master coordinator, capable of seamlessly balancing the schedules of our attorneys, opposing counsel, court reporters, and judicial assistants without conflict.
Because we handle a substantial caseload, this role requires a professional who thrives on consistent follow-up, possesses a deep understanding of local court procedures, and can independently draft precise, rules-compliant legal notices.
Key Responsibilities
- Calendar Management: Take full ownership of the firm’s high-volume litigation calendar. Proactively identify and resolve potential scheduling conflicts to maximize attorney efficiency.
- Coordinating Depositions & Hearings: Act as the primary liaison to schedule depositions and hearings. Coordinate directly with judicial assistants, opposing counsel, and court reporting agencies.
- Persistent Follow-Up: Monitor outstanding scheduling requests. Execute consistent, frequent, and professional follow-ups when opposing counsel or third parties fail to respond timely.
- Drafting Legal Documents: Prepare and finalize Notices of Hearing and Notices of Deposition that strictly comply with the Florida Rules of Civil Procedure.
- Professional Correspondence: Compose clear, effective, and persuasive email correspondence communicating the firm's scheduling needs to judicial assistants and opposing counsel.
- E-Filing: Efficiently file notices and legal documents through the Florida Court's E-Filing Portal.
Position Requirements
- Experience: Minimum of 5 years of dedicated experience as a litigation assistant or legal secretary in Florida. A proven track record of employment stability and longevity with prior firms is strictly required. Candidates with a history of frequent job-hopping will not be considered.
- System Proficiency: Proven, hands-on experience navigating the Dade County (Miami-Dade) and Broward County Court MAP and CMS systems, as well as the Florida E-Filing Portal.
- Organizational Skills: Exceptional organizational ability with a proven track record of managing high-volume tasks without letting details slip through the cracks.
- Communication: Elite verbal and written communication skills; ability to maintain a professional, firm, yet polite demeanor in all correspondence.
- Procedural Knowledge: Strong working knowledge of Florida Rules of Civil Procedure regarding deadlines and notice requirements.
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- Health insurance
- Paid time off
Experience:
- Law office: 5 years (Required)
Work Location: In person
Salary : $55,000 - $70,000