What are the responsibilities and job description for the Admissions Operations & Visit Coordinator position at South Dakota Board of Regents?
Working Title
Admissions Operations & Visit Coordinator
Posting Number
CSA02781P
Department
BHSU-Admissions
Physical Location of Position (City)
Spearfish
Posting Text
The Office of Admissions at Black Hills State University is seeking service-oriented, highly organized, and detail-focused internal university candidates for the position of Admissions Operations & Visit Coordinator. This position serves as a key operational team member within the Office of Admissions, providing critical administrative, technical, and visitor experience support that directly contributes to student recruitment and enrollment.
Reporting to the Director of Admissions, this position plays an essential role in ensuring efficient admissions operations, accurate student record management, compliance with institutional and Board of Regents policies, and the coordination of prospective student campus visits and recruitment events. The successful candidate will work closely with students, families, faculty, staff, and university leadership while serving as a primary resource for admissions processes and enrollment-related services.
DUTIES & RESPONSIBILITIES
This position provides operational coordination and administrative support for many of the day-to-day functions of the Office of Admissions and will work collaboratively with all members of the Admissions staff. Responsibilities include front-line customer service (inbound phone lines, departmental email inbox, physical mail management, in-person visitor traffic, etc.), admissions application and document processing, student records management, database and system maintenance, staff support, campus visit coordination, event planning, budget and purchasing support, and implementation of admissions-related policies and procedures.
This position provides operational coordination and administrative support for many of the day-to-day functions of the Office of Admissions and will work collaboratively with all members of the Admissions staff. Responsibilities include front-line customer service (inbound phone lines, departmental email inbox, physical mail management, in-person visitor traffic, etc.), admissions application and document processing, student records management, database and system maintenance, staff support, campus visit coordination, event planning, budget and purchasing support, and implementation of admissions-related policies and procedures.
This position serves as the primary coordinator for prospective student campus visits and recruitment events, ensuring a welcoming and seamless experience for visitors. The Admissions Operations & Visit Coordinator also supervises and coordinates Admissions student employees, including campus tour guides and office assistants.
Additional responsibilities include monitoring compliance requirements, preparing reports, managing departmental purchasing and travel processes, coordinating office workflows, assisting with policy interpretation and implementation, and collaborating with campus partners to support enrollment goals and student recruitment initiatives.
KNOWLEDGE, SKILLS, & ABILITIES
Prior work experience in BHSU student services, admissions, administrative operations, customer service, or other related university department(s).
Prior work experience in BHSU student services, admissions, administrative operations, customer service, or other related university department(s).
- Knowledge of BHSU operations, departments, policies, and processes.
- Prior experience using Banner, SDezBuy, and other university technology platforms.
- Experience with Microsoft Office applications.
- Supervisory, event planning, budget processing, or student employee management experience preferred.
- Demonstrated ability to provide exceptional customer service and work effectively with a variety of constituents.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent verbal and written communication skills.
- High level of attention to detail, accuracy, and confidentiality.
- Ability to interpret and apply policies and procedures.
TO APPLY:
Applications must be made online at https://yourfuture.sdbor.edu. Please attach a cover letter, resume, and names/contact information of at least three professional references. This position is open until filled with a first review date of August 6, 2026 at 11PM MDT. For application assistance, contact Human Resources at 605.642.6549. Questions specific to the position may be directed to Joe Rainboth at Joe.Rainboth@bhsu.edu.
Arrangements for accommodations required by disabilities can be made by contacting Cassie Maser at 605-642-6545 or Cassie.Maser@bhsu.edu. Employment is dependent upon a satisfactory background check.
Applications must be made online at https://yourfuture.sdbor.edu. Please attach a cover letter, resume, and names/contact information of at least three professional references. This position is open until filled with a first review date of August 6, 2026 at 11PM MDT. For application assistance, contact Human Resources at 605.642.6549. Questions specific to the position may be directed to Joe Rainboth at Joe.Rainboth@bhsu.edu.
Arrangements for accommodations required by disabilities can be made by contacting Cassie Maser at 605-642-6545 or Cassie.Maser@bhsu.edu. Employment is dependent upon a satisfactory background check.
Posting Date
07/31/2026
Closing Date
Open Until Filled
Yes
First Consideration Date
08/06/2026
Advertised Salary
$21.41/hr
Duration of the Term
12 months
If Other, describe duration
Appointment Percent
100
Work Hours
M-F 8AM-5PM, with occasional irregular hours or work days.
Typical Hours Worked Per Week
Appointment Type
Regular
Scope of Search
Internal
If internal, define scope of search
This position requires
Weekends/Holidays
If other, please indicate
Department Description and Cultural Expectations
Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business (AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU-RC, is in Rapid City, the state’s second-largest city. BHSU, a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams.
Equal Employment Opportunity Statement
Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination.
Salary : $21