What are the responsibilities and job description for the Receptionist/AP Clerk position at South Coast Mechanical, LLC?
SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology.
Perform accounting and front desk clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Handles all incoming calls and directs the caller to the correct extension. Perform all duties in accordance with the company’s policies and procedures, all US state and federal laws and regulations, wherein the company operates.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Ø Greet visitors, vendors, delivery at front desk
Ø Answer and direct all incoming calls to correct extension
Ø Setup new vendors / update existing vendors
Ø Maintain vendor and invoice files
Ø Review and input invoices into accounting system
Ø Review and analyze Accounts Payable (AP) aging report - monthly
Ø Review and analyze Purchase Order (PO) report - monthly
Ø Monitor accounts to ensure payments are made within terms
Ø Review vendor statements for missing invoices
Ø Correspond with vendors and respond to inquiries and resolve invoice discrepancies
Ø Request Certificate of Insurance for vendors
Ø Process monthly credit card payment transactions made to vendors
Ø Post outgoing mail and distribute incoming mail
Ø Track & order office supplies
Ø Regular attendance and timeliness
Ø Perform other duties as assigned
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:
? Knowledge of Microsoft Office
? Knowledge of office administration and procedures.
? Attention to detail and accuracy
? Organization skills
? Multi-task oriented
? Good communication skills
? 10-key skills
Requirements:
EDUCATION, EXPERIENCE AND/OR LICENSES:
? 1 High school diploma or equivalent experience required
? 1-3 years accounts payable experience
? 1-3 years receptionist experience