Senior Accountant/Fiscal Analyst

The Department of Administration's (Admin) Office of Administrative Services (OAS) is seeking a Senior Accountant/Fiscal Analyst to join our team. OAS delivers key administrative and financial support to Admin and other state agencies. The Finance Office oversees general ledger, accounts payable, revenues, grants, and master data, ensuring compliance with Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), and state reporting standards. This role is ideal for a skilled analytical professional who is detail-oriented and thrives on driving process improvements, with a deep understanding of Accounts Payables and knowledge of the State's fiscal policies and procedures. In this role, you will process invoices, deposits, billings, and adjusting entries from various customers accurately and timely with the appropriate supporting documentation and authorizations. Ensure departmental procedures, State guidelines, laws, and regulations are followed. Assist with other divisional financial activities to support our internal and external customers on an as needed basis. The individual receives limited daily supervision and is required to exercise sound judgment and initiative.

Responsibilities of the Senior Accountant/Fiscal Analyst:

• Process invoices, deposits, billings, and adjusting entries within the State's accounting system in accordance with departmental procedures, state guidelines, laws, and regulations within three business days of receipt with a high-level of accuracy and minimal errors.
• Manage multiple department inboxes as assigned by reviewing all inbound emails and routing them in accordance with department procedures and division's standard operating procedures.
• Research and resolve issues with assigned items that cannot be processed. Coordinate with customers, vendors, Procurement, Budget, and management as needed to process outstanding items in a timely manner. 
• Monitor the accounting records of an assigned group of customers to ensure all reoccurring payables, billings, deposits, and adjusting entries are processed timely and accurately each month. 
• Review general ledger records on an ongoing basis to identify variances and improper fund source coding that may require additional research. Prepare reconciliations as needed to address matters including but not limited to past due payable balances and grant close out entries.
• Assist with the preparation of annual, quarterly, and monthly reports on an as needed basis.
• Complete other duties as assigned.

Minimum Requirements:

• A bachelor's degree in a related field such as accounting, auditing, finance or government finance. 
• Relevant experience may substitute for the bachelor’s degree on a year-for-year basis. 
• Knowledge of the State's fiscal policies and procedures.

Additional Requirements:

• Basic knowledge of accounting principles and data processing procedures. 
• Must have good customer service skills and the ability to communicate effectively. 
• Experience in Microsoft Excel, Word, and Outlook. 
• Knowledge of the State's fiscal policies and procedures. 
• Ability to maintain an effective working relationship with internal and external resources.
• Position may require employee to work evenings and weekends.
• Position may be required to report to work during emergency situations and hazardous weather events.
• Individual must be able to work in a fast-paced environment and effectively handle requests and complaints when communicating with internal and external customers. 
• Overtime will be required on occasions.