What are the responsibilities and job description for the Executive Assistant (Law Firm Experience Only) position at sourceprosearchjobs?
Job Title: Executive Assistant
Location: Wilmington, DE
FLSA Status: Non-Exempt
Reports to: Partner
Salary Range: $80,000 - $100,000
Job Description:
SourceProSearch seeks an Executive Assistant for our Delaware Office partners. The ideal candidate will have 3 years of experience working as an Executive Assistant to the Managing Partner or Chairperson, along with 3 years of experience in a law firm environment, including supporting multiple attorneys simultaneously. This role is a full-time, in-office position.
Job Requirements:
- Display professionalism, integrity, and maintain the highest ethical standards and confidentiality.
- Reliable and punctual.
- Pay close attention to detail and understand written and oral instructions.
- Proactive, highly organized, and efficient with the ability to multitask and prioritize multiple time-sensitive projects.
- Excellent written and verbal communication skills.
- Ability to effectively and tactfully communicate in a polished and professional manner with individuals on all levels.
- Proficient in all MS Office 2010 applications.
- Balance multiple priorities by considering risk, importance, and urgency.
- Assimilate unfamiliar issues rapidly and anticipate/resolve potential problems.
Responsibilities/Duties:
- Learn/maintain knowledge of attorneys' practice and client/matter history.
- Answer calls for DE Partner and the main phone line in the DE office.
- Arrange and manage attorneys’ calendars, including scheduling meetings, lunches, and travel.
- Enter attorneys' time and expense reimbursement requests.
- Assist in projects and handle delegated sensitive and emergent emails and calls from clients, court personnel, and other contacts of assigned attorneys.
- Organize and maintain electronic and paper client files and keep filing up-to-date.
- Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.
- Assist attorneys in assuring timely completion of assigned projects as needed.
Growth Opportunity in Office Managerial Areas:
- Ongoing e-file training of Junior Paralegals and CLE/Attorney yearly registrations.
- Maintain monthly bank statements, prepare check requests, and request deposits.
- Office onboarding for all new hires in the DE office.
- Manage DE office facilities, including but not limited to security keycards, copy machine maintenance, and communications to and from the building/landlord.
Salary : $80,000 - $100,000