What are the responsibilities and job description for the Commercial Litigation Legal Secretary position at sourceprosearchjobs?
Commercial Litigation Legal Secretary
Location: Newark, NJ Office
Classification: Non-Exempt
Reports to: Administrative Manager
What You’ll Do:
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Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys
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Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately
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Edit, revise, and clean up legal documents to conform with firm styles and guidelines
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Manage electronic filings for Federal and State Courts
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Create and edit Tables of Authorities and Tables of Contents
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Enter, edit, and manage attorney time entries and expense reports
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Organize and maintain case files and handle document filing
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Process incoming/outgoing mail, including messenger service and FedEx
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Provide secretarial coverage during absences within the department
What You’ll Bring:
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Minimum of 10 years’ litigation legal secretarial experience, preferably in a law firm
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High school diploma or equivalent required
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Strong knowledge of Federal and State Court filing procedures, including E-filing
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Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw
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Outstanding organizational skills and extraordinary attention to detail
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Excellent communication and interpersonal abilities
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Ability to multitask and prioritize workload in a fast-paced environment
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Proven experience managing pressure and tight deadlines
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Positive, professional demeanor and team-oriented attitude
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Current Notary Public commission or willingness to obtain within the first 6 months of employment