What are the responsibilities and job description for the Assistant Office Manager – Midtown NYC (Hybrid) position at sourceprosearchjobs?
SourcePro Search is seeking a detail-oriented Assistant Office Manager to provide high-level administrative support. This role reports directly to the Office Manager while collaborating with managing partners on administrative reporting. Enjoy a hybrid work environment, expected in-office 3 days a week. Salary up to $90K.
Key Responsibilities:
- Assist with monthly billing, including posting client expenses in Timeslips and QuickBooks, and preparing client bills using LEDES1998.
- Manage accounts payable, receivable, collections, bank deposits, and trust fund accounts.
- Communicate with vendors about invoices and account status.
- Process expense reimbursements and assist with HR and benefits administration.
- Support onboarding, training, and development of new employees.
- Handle file and document management using FileVine.
Ideal Candidate Will Bring:
- 3-5 years of law firm administration experience.
- Proficiency in QuickBooks, Microsoft Outlook, Word, and Excel; familiarity with Timeslips and legal billing software is a plus.
- Strong communication skills, discretion with confidential information, and meticulous attention to detail.
- Highly organized, with the ability to multitask and work independently under pressure.
- Experience in benefits or HR administration is advantageous.
Why Join Us?
Collaborate with a professional and supportive team in a hybrid work setting. Develop your career in a respected law firm with opportunities to grow.
📩 Apply today to take the next step in your career!
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Salary : $90,000