What are the responsibilities and job description for the Accounts Receivable & Collections Coordinator position at SourcePro Search?
Accounts Receivable & Collections Coordinator
Location: Finance Department – New York Office
Schedule: Monday–Friday, 9:30 AM–5:30 PM | Non-Exempt
Salary: $75,000–$85,000 (commensurate with experience)
Work Arrangement: Hybrid – 3 days in-office
What You’ll Do:
-
Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receipts
-
Identify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits
-
Accurately post all cash receipts and prepare daily deposit packages for the bank
-
Create and distribute the Daily Cash Report and related cash receipt communications
-
Follow up on outstanding balances, send client reminders, and support collections efforts in coordination with attorneys and the Account Management Team
-
Process A/R write-offs and maintain accurate WIP and A/R balance records
-
Set up new timekeepers and maintain the firm’s Billing Rate chart
-
Generate and prepare client billing/payment history charts as needed
-
Collaborate cross-functionally with the Billing Department, Attorneys, Executive Assistants, and Clients to support effective collections
What You’ll Bring:
-
Minimum 4 years of experience in Accounts Receivable and Cash Receipts, preferably in a law firm environment
-
Solid understanding of A/R best practices, including collections, billing, and reconciliation processes
-
Proficiency with Aderant, Microsoft Word, Excel, and Outlook
-
Strong written and verbal communication skills and a collaborative, client-service mindset
-
Experience working with WIP and A/R balances and navigating internal reporting systems
-
Exceptional organizational skills with the ability to prioritize and manage competing deadlines
-
Willingness to work overtime as needed
Salary : $75,000 - $85,000