Bookkeeper / Administrative Assistant

Company:

Sound Real Estate Services is a rapidly growing Real Estate Management and Brokerage Company, located in the Mystic Area with clients throughout New London and Middlesex counties.

About the Position:

We are seeking a receptionist/bookkeeper for a minimum of 30 hours per week. This position supports the company's principal with bookkeeping (Quickbooks), general administrative assistance (such as drafting correspondence, booking appointments and maintaining calendars, and scheduling and invoicing for a maintenance staff of 3 employees). We are a small office of active professionals; so “personal fit” into our culture of “can do” and teamwork is critically important.

HOURS: Generally weekdays between 9:00 AM to 4:00 PM.

ESSENTIAL DUTIES AND FUNCTIONS:

• Performs a variety of administrative and bookkeeping duties in support of the company principal and staff in a fast-paced environment.
• Records & Records Management (both digital and physical) in a Microsoft environment and with our industry specific software.
• Create letters and various correspondence to clients and vendors.
• Typing, mailing, faxing, scanning or photocopying various correspondence or materials as assigned.
• Assembles and distributes a variety of documents, manuals and materials.
• Inventories and orders company office supplies.
• Screens and routes telephone calls and responds to inquiries from the client-owners, vendors, contractors/subcontractors by referring calls to appropriate personnel. Ability to discern and then maintain confidential information.

The Intangibles:

• You must be outgoing, self-confident and able to "roll with the punches", as the workload and priorities can change day-to-day.
• While we take our work and our client's needs seriously, we try not to take ourselves too seriously. A sense of humor is required to fit into the team.
• We are passionate about what we do, but also recognize the need for "quality of life" both within and outside of work.

Competencies:

• Dependability – job requires being reliable, responsible, and dependable in fulfilling obligations.
• Attention to Detail – Job requires being careful about detail and thorough in completing tasks while processing an often-demanding workload.
• Basic Bookkeeping and Accounting Skills, ability to quickly learn proprietary property management software
• Communication Skills- grammatically correct writing skills and excellent verbal skills to represent company professionally to both clients and vendors.
• Integrity – Job requires being honest and ethical and requires the utmost confidentiality.
• ·Cooperation – Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude…no matter how fast paced and different each day’s assignments may be.

Qualifications and requirements:

• Minimum of Associates Degree; At least 2yrs office experience, including some bookkeeping.
• A solid working knowledge of Microsoft Word, Outlook, Excel and Quickbooks
• Experience with .pdf and digital file storage a must
• Ability to prioritize and multitask
• Excellent written and verbal communication skills

To Apply:

Send your resume along with a cover letter describing why you would be a good fit for the position and a positive addition to our team. You must include refences to be considered.

Job Types: Part-time

Salary: From $22.00 per hour

Job Types: Full-time, Part-time

Pay: From $22.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $22