Accounts Payable

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our accounting team in a fast-paced manufacturing environment. The ideal candidate will be responsible for managing and processing all incoming supplier invoices, ensuring timely payments, and maintaining accurate records. This role will require interaction with various internal departments, including purchasing and inventory management, as well as external suppliers.

Key Responsibilities:

• Invoice Processing: Review, verify, and enter supplier invoices into the accounting system in a timely and accurate manner, ensuring proper coding and approvals in accordance with company policies.

• Payment Processing: Process payment runs (e.g., checks, ACH, wire transfers) to suppliers and ensure that all payments are made within the required terms.

• Vendor Management: Maintain positive relationships with suppliers, resolve payment inquiries, and address any discrepancies in invoices or payments promptly.

• Reconciliation: Perform monthly reconciliation of accounts payable to the general ledger, ensuring that all transactions are recorded accurately.

• Purchase Order Matching: Match purchase orders, receiving reports, and invoices to ensure proper documentation and accuracy before payment is made.

• Expense Reporting: Process and review employee expense reports, ensuring compliance with company policies.

• Accounting Support: Assist with month-end and year-end closing procedures by providing necessary reports and reconciliations for accounts payable.

• Audit Preparation: Provide documentation and support during internal and external audits.

• Compliance: Ensure adherence to accounting policies, procedures, and industry regulations.

• Continuous Improvement: Identify areas for process improvement and implement more efficient and effective procedures for accounts payable operations.

• Education: Associate's degree in Accounting, Finance, or related field (Bachelor's degree preferred).

• Experience: Minimum of 3 years of experience in an accounts payable role, preferably in a manufacturing or industrial environment.

• Skills:

  • Strong knowledge of accounts payable processes and financial reporting.

  • Experience with ERP systems (e.g., SAP, Oracle, or other manufacturing systems).

  • Proficiency in Microsoft Office Suite, especially Excel.

  • Excellent attention to detail and accuracy.

  • Ability to handle high-volume transactions with efficiency.

  • Strong organizational and time-management skills.

  • Good communication skills for liaising with suppliers and internal departments.

• Additional Requirements:

  • Knowledge of manufacturing processes and terminology is a plus.

  • Ability to work independently and as part of a team in a dynamic environment.

Physical Requirements:

• Ability to sit for extended periods and work at a desk.

• Occasional lifting of files and office supplies up to 20 pounds.

Working Conditions:

• Full-time position with standard working hours, Monday through Friday.

• This position is based in an office environment within a manufacturing facility.

Salary : $20 - $25