Finance & Administration Manager

The Finance & Administration Manager at SOSA supports the organization’s core financial operations and administrative systems to ensure accuracy, compliance, and efficiency across the organization.

This is a hands-on, execution-focused role for a highly organized, systems-oriented professional who can manage day-to-day workflows while strengthening internal processes. This role does not function as the organization’s accountant, but instead serves as the internal owner of financial and administrative coordination, working closely with SOSA’s external accounting and bookkeeping partners.

Location: New Haven, CT

This role is based in New Haven and requires regular in-office presence. While there is some flexibility for remote work (typically up to one day per week), most work is expected to take place in the office. We will not be considering remote applicants at this time.

Key Responsibilities:

Finance & Accounting Coordination

• Serve as primary point of contact for SOSA’s external bookkeeping and accounting partners (e.g., Jitasa)
• Prepare and organize financial data, documentation, and reports for monthly and year-end processes
• Ensure transactions are properly documented, coded, and communicated to accounting partners
• Monitor grant spending and restricted fund balances in coordination with accounting partners
• Support annual budget development and ongoing financial tracking

Payroll & Timekeeping

• Coordinate payroll processing to ensure accuracy and timeliness
• Serve as liaison with payroll providers and benefits platforms
• Manage timekeeping systems and ensure staff compliance
• Review payroll summaries and flag discrepancies as needed

Cash Flow & Financial Administration

• Monitor organizational cash flow and cash position
• Process expense reports, contractor payments, and reimbursements
• Manage subscriptions, renewals, and recurring expenses
• Deposit checks and ensure timely recording of incoming funds
• Maintain organized financial records, receipts, and supporting documentation

Administration & HR Operations

• Coordinate onboarding and offboarding processes
• Manage PEO systems (e.g., Justworks), including benefits, time off, and employee updates
• Maintain personnel files and ensure compliance with employment documentation requirements
• Facilitate background checks, NDAs, and administrative workflows
• Oversee nonprofit registrations, filings, certifications, and compliance reporting

External Coordination & Systems

• Coordinate with accounting partners on tax filings, audits, and year-end close
• Interface with external vendors and service providers as needed
• Maintain and improve financial and administrative systems and workflows
• Identify and implement process improvements to strengthen efficiency and internal organization

Qualifications

• 3–5 years of experience in finance, accounting coordination, operations, or a related role
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and recurring deadlines with consistency
• Systems-oriented, proactive, and solution-focused
• Strong written and verbal communication skills
• Experience working with external vendors or service providers
• Proficiency in QuickBooks (or similar), payroll systems, and PEO platforms (e.g., Justworks)
• Nonprofit experience preferred

Please familiarize yourself with SOSA’s work before applying, and note that due to the nature of SOSA’s work, a background check and NDA are required. 

Compensation

Compensation will depend on experience and schedule. This role is expected to fall in the range of $58,000 – $68,000 full-time equivalent, prorated for a 30 – 40 hour per week schedule.

Benefits

Employees have access to healthcare benefits, 401(k), a gym membership, and additional benefits to be discussed during the interview process.