Project Administrator

Company Description

CS Group USA, a subsidiary of CS Group, is a key player in the development and certification of safety-critical systems in the aerospace industry in the United States. 

Joining CS Group USA is a unique opportunity to work on complex high-tech systems for the most prestigious aerospace manufacturers in the country. Our team operates primarily remotely, with employees based across multiple U.S. states, offering flexibility while staying closely connected. We offer competitive compensation, comprehensive benefits, and a collaborative environment that fosters skill development and active involvement in the company’s growth.

Job Description

The Project Administrator provides comprehensive administrative and operational support to project managers and project teams. This role ensures projects run efficiently by managing documentation, coordinating reporting, supporting financial processes, and serving as a primary point of contact for project systems and compliance. The position works closely with cross-functional teams to maintain accurate records, assist with audits, and prepare project deliverables.

Key Responsibilities

• Project Documentation and Administration
  • Manage customer and company paperwork, ensuring all documents are accurate and up-to-date.
  • Maintain training documentation and ensure it is distributed and accessible to the team.
  • Act as primary contact for timesheet submission and maintenance.
  • Serve as primary user of project-related systems.
• Reporting and Compliance
  • Track and report labor hours.
  • Support audits by maintaining accurate records and documentation.
  • Prepare monthly reports to support accounting and PMO functions.
• Financial and Procurement Support
  • Create and track purchase orders (POs) for project-related expenses.
  • Process invoicing and follow up on outstanding client payments.
  • Assist with quoting processes for clients or internal project estimates.
• Project Communication and Deliverables
  • Prepare quarterly PowerPoint presentations for leadership and stakeholders.
  • Coordinate with team members to ensure project deliverables are met on time.
  • Maintain project trackers and dashboards to provide up-to-date status reports.
  • suivi satisfaction client 
• Systems and Tools
  • Maintain project-related systems (e.g., SureSource, timesheet platforms, internal tracking tools).
  • Ensure data integrity and assist users with system-related questions.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or a related field preferred.
• 2 years of experience in project administration, operations, or related support role.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with ERP systems (e.g., Navision / Dynamics NAV) and project tracking tools is a plus.
• Ability to manage multiple priorities and work in a fast-paced environment.

Competencies

• Attention to detail and accuracy in reporting and documentation.
• Ability to coordinate with multiple teams and stakeholders.
• Strong problem-solving skills for operational and administrative issues.
• Understanding of governance, compliance, and audit processes.

Additional Information

CS Group US values diversity in the workplace and encourages women, visible minorities, ethnic minorities, aboriginal people and people with disabilities to apply.

Benefits

• All members included in annual cash bonus opportunity
• 2% annual retirement benefit opportunity
• Training/Professional Development opportunities for all members
• 6 paid holidays
• Industry leading medical, dental, and vision Insurance
• Vacation / Sick Time / Bereavement leave
• Employee Assistance Program, including mental health benefits
• Spouse / Child Optional Life 
• Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

All your information will be kept confidential according to EEO guidelines.