Executive Assistant

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

What you'll do:

• Provide high-level administrative support to executive including coordinating/preparing for meetings, maintaining calendar, answering phones, arranging conference calls, arranging complex travel arrangements, etc.
• Serve as liaison between the executive and artists, managers, attorneys, publishers, media, producers, and internal staff 
• Prepare and submit expense reports in a timely, accurate and efficient manner.
• Juggle constantly changing schedule and meetings in a professional and efficient manner.
• Keep executive organized and abreast of urgent issues in a timely fashion.
• Make quick and accurate decisions when executive is unavailable.
• Facilitate mass internal communication (i.e. distributing company-wide emails, reports, meeting invites, etc.)
• Organize and coordinate multiple label-wide meetings, materials, reports, etc.
• Gather research and prepare the executive properly for meetings and presentations through proper music data reporting sites and using company reports and resources.
• Anticipate what the executive needs throughout the day in terms of meeting prep, arising issues and new developments.
• Keep up-to-date on music business news and company initiatives disseminate to Executive regularly.
• Keep up-to-date on department specific initiatives, projects and timelines.
• Organize and keep abreast daily Luminate, Mediabase, trade magazines, and other indicators and reports.
• Maintain an accurate and current list of internal and external contacts.
• Coordinate music and other content for executive to review and approve in a timely fashion.
• Maintain staff vacation requests/whereabouts calendar.
• Coordinate ticket requests for Executive in all major markets.
• Miscellaneous projects and tasks as assigned in a timely and accurate fashion.

Who you are:

• At least 2 years of prior administrative/executive assistant experience for a senior-level executive.        
• Extremely organized, relaxed and detail oriented.
• Ability to adapt and maintain composure while working in a fast-paced, ever-changing environment.
• Able to handle confidential information with highest level of professionalism and discretion.
• Expert level written and verbal communication skills.
• Exceptional interpersonal and phone skills and the ability to interact with internal and external partners at all levels.
• Proactive, flexible, calm and confident. Able to work independently and with little supervision.
• Ability to work on multiple projects simultaneously.
• Strong problem solving skills.
• Experience and knowledge of music and video software (Spotify, iTunes, Apple Music, TIDAL, Shazam, YouTube/VEVO, etc.) is strongly preferred.
• Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone, Amazon and Google products. The ability to type fast and efficiently is a plus.  
• Experience and ability to navigate Luminate, Mediabase, and additional similar music reporting systems.
• Presentation making skills on software like Google Docs, Canva etc. is preferred.
• Available to work overtime as needed.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day  
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best 
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching 
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans 
• Investment in your professional growth and development enabling you to thrive in our vibrant community.  
• The space to accelerate progress, positively disrupt, and create what happens next  
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.