Specialist, Release Planning

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

The Specialist, US Release Planning will be based in our Nashville office and will support the US Centralized Release Planning department specifically the label copy/metadata needs for Sony Music Nashville (SMN). Specific duties include, but are not limited to the following:

What you'll do:

• Project level ownership & execution of the label copy/metadata management process for Sony Music Nashville artists from start to finish
• Collaborate and liaise with various departments across Sony Music Nashville such as, but not limited to, production assistants, label A&R, label Marketing, A&R Administration, Business Affairs, Copyright/IPL, Creative Services, Video Production and artist management teams to determine and gather all credits that make up each release’s label copy, i.e. participants such as performers, producers, songwriters (inclusive of publishers/splits), engineers, & arrangers, as well as all other necessary credits.
• Responsible for sourcing, compiling, inputting, confirming accuracy and proofreading label copy information for all SMN artists so that these releases are accurate internally and on digital partner platforms and so that royalties & payments are properly dispersed.
• Confirm Side Artist rights and accurate artist level tagging with Business Affairs & Commerce teams for public-facing display and functionality on digital partner platforms and within internal systems.
• Resolve discrepancies between label copy and master or artwork for all SMN artists.
• Transmit physical configuration (Vinyl/CD/Cassette, etc.) packaging documents to the art director for all SMN physical releases to meet scheduled release dates.
• Proofread art packaging files from Creative to ensure accurate copy on art file PDFs before they’re transmitted to print vendors as part of physical configuration finished products.
• Liaison with IT for GRPS label copy system improvements and updates.
• Maintain label copy files for all SMN artists and provide accurate label copy to approved internal and external contacts.
• Maintain regular, detailed communication of label copy information to the label & artist management as needed
• Spearhead and maintain strict confidentiality for SMN releases according to the project reveal timeline including but not limited to using code names & internal metadata masking techniques.

Who you are:

• College graduate with 1-2 years of previous experience in the music industry preferred
• Calm, positive, while keeping a professional demeanor within a fast-paced & sometimes stressful environment
• Highly organized, discrete, meticulously detail oriented but flexible in adapting and reprioritizing tasks
• Self-confident and resourceful with the ability to anticipate potential issues and proactively work to put solutions in place
• Thorough knowledge and understanding of Microsoft 365 Suite (including Teams, Outlook, Word, Excel), Adobe Acrobat Reader, and familiarity using digital project management and issue tracking tools.
• Prior release planning, copyright, and/or A&R Admin experience at a record label is a plus.
• Additional skills/traits needed to succeed in this position include: organization, discretion, confidentiality, initiative, meticulous attention to detail and multi-tasking; ability to handle and work with all types of personalities; sensitivity to cultural differences; self-confidence; ability to excel and remain calm in stressful and demanding situations; strong work ethic; sense of humor; and being an excellent communicator and enthusiastic collaborator who works well with team members, external partners, artist teams, and senior management.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.