What are the responsibilities and job description for the Office Administrative/Billing Specialist position at Sonosky Chambers?
The ideal candidate has a minimum of 5 years prior administrative experience, including law firm billing, is detail-oriented, possesses excellent written and verbal communication skills, and thrives in a fast-paced environment while managing competing deadlines.
Job Responsibilities:
Works with Washington D.C. Accounting Manager to manage and process client billing, complete client proformas and send monthly invoices. Works with Washington, D.C. Accounting Manager and Firm Director of Administration to coordinate and run monthly financial reports. Shares office tasks to include greeting visitors, answering phones, distributing mail, managing office calendars, processing FedEx, processing postage, maintaining/stocking copiers, and related office equipment. Supports the Firm’s administrative and legal team with strong organizational and leadership skills. Exhibits professional and courteous communication via phone, e-mail, and mail. Inventories and monitors office and pantry supplies, places and orders, reconciles delivery tickets, and invoices, and maintains, updates, and communicates with related vendors. Firm liaison with building management for maintenance, cleaning and repair issues, overtime HVAC requests, building visitor entry, and managing key access to the office. Handles monthly parking and other office l*ogistics. * Books attorney travel and prepare attorney travel vouchers, monthly expense reimbursements, and firm credit card reconciliations.
Hours: Monday through Friday – 8:00 am – 5:00 pm with 1 hour lunch
Skills and Qualifications:
Administrative Writing Skills (writing sample required) Proficiency with full Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint) Adobe Proficiency
Experience with Time Keeping Software Experience with Document Management Applications Organization Skills Ability to lift up to 25 pounds. Excellent written and oral communication Skills
Minimum Education and Experience:
College Degree Preferred Minimum 5 years of Administrative and/or Law Firm Experience
Pay: $26.00 - $33.65 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
Work Location: Hybrid remote in Anchorage, AK 99501
Salary : $26 - $34