25/26 SY Administrative Secretary III (SHMS)

SUMMARY: Under the general direction of the Principal, coordinates, monitors and supports the various areas of responsibility in the school office, to include but not limited to budgeting, scheduling, communication and organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist administration with campus budget and financial management.
• Ensure compliance for all expenditures including purchase orders, payroll, and cash management.
• Manage district fees and payment system.
• Oversee collection and verification of substitute and staff attendance.
• Coordinate building safety procedures and manage key distribution.
• Coordinate and ensure the maintenance of school documents, and coordinate, create and submit Governing Board agenda items.
• Coordinate and facilitate distribution of school-wide communication.
• Coordinate and schedule special projects and events.
• Support and assist site administration in personnel management.
• Perform regular internal audits ensuring accuracy of data.
• Provide back up for Attendance Records Technician and Data Record Technician.
• Provide exceptional customer service to all stakeholders.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Other job related duties as assigned.

EDUCATION AND EXPERIENCE:

• High School Diploma or GED.
• Associate’s degree in Business, Management, or related field preferred.
• Three years of advanced administrative support experience involving frequent contact with the public.
• Scheduling, assigning and reviewing work of assigned staff.

COMPUTER SKILLS:

• Competency in computer literacy and Excel

LICENSING/CERTIFICATIONS:

• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

KNOWLEDGE OF:

• Standard practices, methods and materials of assigned work.
• Techniques and methods for organizing, prioritizing and monitoring work.
• Business math concepts.
• Filing and record-keeping principles.
• Applicable federal, state and local laws, codes, regulations.
• Occupational hazards and applicable safety principles and practices.
• Uses and properties of supplies and equipment.
• Customer service principles.
• Modern office technology. 

SKILL IN:

• Composing and maintaining basic original documents including reports, and correspondence.
• Performing basic original research, compiling and assembling data.
• Maintaining and updating data and documentation.
• Organizing tasks, meeting deadlines and prioritizing work.
• Following directions and meeting standards.
• Providing attention to detail in assignments.
• Computer Digital literacy and Excel.
• Organizing and maintaining records and files.
• Proofreading and error correction.
• Business math computations.
• Exercising confidentiality.
• Comprehending reference books and manuals.
• Interpreting and applying applicable laws, codes, regulations and standards.
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA AND OTHER REQUIREMENTS:

Positions in this class typically require:  balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move object.

Working Conditions: 

Work is routinely performed in an indoor, office environment.

This job classification description is intended to be generic in nature.  It is not necessarily an exhaustive list of all duties and responsibilities.  The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.