Staff Accountant (Grants)

The Staff Accountant is crucial in ensuring the accurate and compliant management of grant funds, supporting our mission. The person in this position is expected to analyze and interpret complex financial data and ensure all accounting work is performed in accordance with all internal and external requirements. Additionally, the person in this position must maintain orderly files for all work papers and detailed schedules, meet deadlines for the monthly, quarterly, and annual closing process, and participate as needed in all internal and external fiscal meetings.

Responsibilities:

• Develop, implement, and maintain effective financial systems and processes to support grant management and reporting.
• Ensure accurate and timely processing of all grant-related financial transactions.
• Monitor grant expenditures to ensure alignment with approved budgets, funding agreements, and regulatory requirements.
• Prepare and post journal entries; analyze general ledger activity and reconcile balance sheet accounts.
• Review and approve accounts payable vouchers for assigned grant-funded programs.
• Collaborate with fiscal and program staff to resolve budgeting, reporting, and compliance issues.
  
  
  

Budgeting & Reporting

• Prepare, manage, and revise grant budgets in collaboration with program managers.
• Generate accurate and timely financial reports for grantors in accordance with funding requirements.
• Assist in the preparation of periodic financial statements and grant-related financial reports.
  
  
  

Compliance & Audit

• Ensure compliance with all applicable federal, state, and local grant regulations.
• Prepare for and support internal and external audits, including the provision of documentation, schedules, and explanations.
• Maintain complete and well-organized records of all grant-related financial activity.
  
  
  

Collaboration & Communication

• Work closely with program managers and internal stakeholders to provide financial insight and support for grant-funded initiatives.
• Communicate effectively with grantors regarding financial status, reporting requirements, and compliance matters.
• Train and support staff on grant management policies, procedures, and best practices.
  
  
  

Analysis & Continuous Improvement

• Prepare and submit budgets, invoices, schedules, and workpapers in accordance with funder guidelines and deadlines.
• Analyze grant financial data to identify trends, variances, and opportunities for improvement.
• Recommend and implement enhancements to financial management and reporting processes.
• Stay current on grant accounting standards, regulatory updates, and industry best practices.
• Perform other related duties as assigned to support organizational goals.
  
  
  

Requirements:

• Minimum of three (3) years of accounting experience, with a strong focus on grants management.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Prior fiscal experience with NYC, NYS, federal, and private grants and contracts.
• Thorough knowledge of GAAP and grant accounting principles.
• Experience preparing NYS SSOP, NYS CFR, and Uniform Guidance (formerly A-133) reports.
• Prior experience supporting funder and agency audits.
• Advanced proficiency in Microsoft Excel and Word, accounting systems, and standard workplace software.
• NetSuite experience highly desirable.
• Strong analytical skills with the ability to assess complex fiscal scenarios and deliver timely insights.
• Detail-oriented with excellent written and verbal communication skills.
  
  
  

Compensation: $75,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.