What are the responsibilities and job description for the Automotive Assistant Controller/Office Manager position at Sommer's Automotive?
ASSISTANT CONTROLLER/OFFICE MANAGER – SOMMER’S AUTOMOTIVE
7211 W. Mequon Road, Mequon, WI. 53092
We are seeking an experienced Assistant Controller/Office Manager to oversee the daily operations of our automotive dealership. The ideal candidate will have a strong background in dealership management, excellent organizational skills, and the ability to lead a team effectively. This is a full-time salary exempt position and is 100% in-office. The individual in this position will supervise an office of full-time and part-time team members.
Responsibilities:
- Oversee daily operations of the dealership office, ensuring smooth functioning of all departments.
- Manage and supervise office staff, including accounting clerks, title clerks, and receptionists.
- Prepare and analyze monthly financial statements according to company and manufacturer guidelines.
- Maintain accurate inventory reports and coordinate with sales department.
- Implement and oversee office systems, protocols, and internal controls.
- Collaborate with general and financial managers to optimize operations and enhance client satisfaction.
- Reconcile accounts, process payables and receivables, and manage daily bank deposits.
- Ensure compliance with all regulatory requirements and dealership policies.
- Coordinate with various departments to maximize dealership efficiency and profitability.
- Work with Controller to ensure efficient accounting/office operations.
- Proven experience in office management or administrative coordination in the automotive or retail industry required.
- Proficiency in Microsoft Office Suite and dealership management systems.
- Dealertrack Experience is a plus.
- Strong analytical and problem-solving skills.
- Excellent communication and leadership abilities.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Detail-oriented with a focus on accuracy and quality.
- Financial management and reporting.
- Inventory control and management.
- Staff supervision and training.
- Process improvement and optimization.
- Customer service excellence.
- Multitasking and prioritization.
- Opportunities for professional development and growth.
- A collaborative and supportive workplace culture.
- Competitive salary and benefits package including:
- Medical
- Dental
- Vision
- Employer Sponsored - Basic Life and AD&D
- Voluntary Supplemental Life and AD&D
- Employer Sponsored – Short-term Disability
- Voluntary Long-term Disability
- 401K Retirement Plan (w/ Employer Match)
EEO Statement: Sommer's Automotive is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, pregnancy or childbirth, national origin, ancestry, citizenship status, religion, marital status, disability, military service or veteran status, genetic information, arrest record, conviction record, use or non-use of lawful products off the employers premises during nonworking hours, or any other classification protected by applicable federal, state, and local laws and ordinances. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.
