What are the responsibilities and job description for the Administrative Assistant/Front Office Receptionist position at Soma?
The Administrative Assistant/Front Office Receptionist plays a crucial role in ensuring the smooth operation of a large team environment by managing front office activities and providing comprehensive administrative support. This role serves as the primary contact for all visitors and supports multiple managers including the Department Head, HR Manager, and Operations Manager. It requires proficiency in standard office software and specialized scheduling or CRM tools to maintain efficient communication and organization within the office.
Responsibilities
- Manage reception duties and serve as the first point of contact for visitors
- Coordinate and maintain calendars for multiple managers and team members
- Handle incoming communications including phone support and email correspondence
- Schedule appointments and manage meeting rooms
- Coordinate visitor arrivals and provide excellent customer service
- Perform data entry and prepare necessary documents
- Oversee mail management and office supply inventory
- Maintain accurate records and support office administrative tasks
Preferred Qualifications
- 1 years of experience in office administration
- High school diploma or equivalent
- Proficient with Microsoft Office Suite and data entry
- Effective time management and communication skills
- Experience with multi-line phone systems and scheduling software
- Strong organizational skills and attention to detail
- Customer service orientation and problem-solving abilities
Salary : $45,000 - $60,000