Office Manager

Office Manager Englewood, CO. Employment Type: Full-Time (In-Office)

Compensation: Salary range: $60,000 – $85,000 annually, depending on experience and qualifications

About Solutions Based Family Law: At Solutions Based Family Law, we take a forward-thinking, resolution-focused approach to family law. Our mission is to guide clients through difficult transitions with clarity, strategy, and compassion, always focusing on practical, long-term solutions rather than unnecessary conflict. We pride ourselves on providing a high-touch client experience and maintaining a supportive, team-oriented office culture.

Position Overview: We are seeking a highly organized, personable, and proactive Office Manager to serve as the face and voice of our firm. This role supports client relations while also supporting daily office operations. You will be the first point of contact for prospective and current clients while also ensuring the office runs smoothly behind the scenes.

This is an ideal role for someone who thrives in a fast-paced, client-focused environment and takes pride in creating a polished and welcoming experience.

Work Environment:

· This is a fully in-office position at our Solutions Based Family Law office

· Candidates must be able to work on-site during regular business hours

Key Responsibilities:

Client Intake & Scheduling

· Conduct initial potential client screenings and gather relevant information

· Schedule consultations and coordinate attorney calendars

· Send engagement agreements and documents for onboarding new clients.

· Follow up with prospective clients to ensure a seamless intake experience

Billing & Accounts Support:

· Process client payments and run credit cards

· Monitor and assist with retainer replenishments

· Respond to and follow up on client billing questions

Financial & Administrative Tracking:

· Track and input client-related expenses

· Provide general administrative support to ensure efficient office operations

Firm Support & Vendor Management:

· Coordinate client appreciation and marketing gifts.

· Assist with firm-wide activities and team building experiences.

· Source, negotiate and manage vendors.

Qualifications:

· Prior experience in a law firm or professional services environment preferred.

· Strong communication and interpersonal skills with a client-first mindset

· Highly organized with exceptional attention to detail

· Ability to manage multiple priorities in a fast-paced environment

· Proficiency in Microsoft Office and general office systems

· Ability to build and maintain simple systems and processes.

· Respect for confidentiality.

Additional Information:

· This position does not include management or supervision of other employees

· Opportunity for growth within a collaborative, high-performing team

What We Offer:

· Competitive salary and benefits package

· Medical, Dental, Vision insurance

· 401(k) plan

· Paid Time off and holidays

· Opportunities for professional growth

· Supportive and collaborative work environment