Workplace Services Coordinator

We are seeking a highly organized and proactive Workplace Service Coordinator & Vendor Management Associate to support daily office operations while serving as a key liaison for vendor coordination and executive support. This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong attention to detail, and can manage multiple priorities with professionalism and discretion.

• Employment Type: Full-Time 70-75K
• Temp to Perm 36HR quick turnaround
  
  
  

Responsibilities:


Office Administration & Operations

• Oversee day-to-day office operations to ensure a seamless and efficient work environment
• Manage office supplies, equipment, and vendor services
• Coordinate office maintenance, facilities requests, and workplace services
• Serve as the main point of contact for internal staff and external visitors
  
  
  

Vendor Management & Compliance

• Support vendor onboarding, including documentation collection and due diligence
• Maintain vendor records, contracts, and compliance documentation
• Partner with internal teams to track vendor performance and contract renewals
• Ensure adherence to company policies related to third-party risk and compliance
  
  
  

Executive Support

• Provide administrative support to senior leadership, including calendar management and meeting coordination
• Assist with travel arrangements, expense reports, and scheduling logistics
• Prepare documents, reports, and presentations as needed
• Handle confidential information with a high level of discretion
  
  
  

Coordination & Communication

• Act as a liaison across departments to ensure smooth communication and workflow
• Assist with internal events, meetings, and special projects
• Maintain organized records and filing systems
  
  
  

Required Qualifications:

• 3 years of administrative, office management, or vendor coordination experience
• Strong organizational and multitasking skills with exceptional attention to detail
• Experience with vendor onboarding, contracts, or compliance processes preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to handle sensitive information with professionalism and confidentiality
  
  
  

Preferred Skills:

• Experience with systems such as SAP, Coupa, Concur, or similar tools
• Background supporting senior executives or C-suite leaders
• Strong problem-solving skills and a proactive mindset
  
  
  

Why Join Us:

• Collaborative and dynamic work environment
• Opportunity to work closely with leadership and impact operations
• Competitive compensation and benefits package
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.