What are the responsibilities and job description for the Executive Assistant to CEO position at Solomon Page?
A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10 years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor’s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star “up and comer” with applicable experience!
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
- Salary depends on experience (150-250k all-in comp package – base plus bonus). Great benefits, nice offices, etc.
- Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote – but must be flexible to come in if needed on occasion.)
- FYI – This is a scent-free company (no scented perfumes or lotions).
- Provide high-level executive administrative support to the CEO.
- Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
- Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
- Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
- Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
- Prepare, process, and submit expense reports using Concur.
- Draft, type, and edit emails and correspondence on behalf of executive.
- Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
- Work closely with the CEO’s Chief of Staff, personal assistant, family office and drivers.
- Minimum 7-10 years of applicable C-level executive administrative support experience (open to industry!).
- Bachelor’s degree required.
- Experience with private aviation/travel coordination required.
- High IQ/EQ.
- Extremely polished and professional.
- Smart, proactive, eager.
- Flexible, responsive.
- Excellent interpersonal and communication skills (both verbal and written).
- Must be a self-starter and able to prioritize and multitask.
- Must be calm under pressure and able to work in a fast-paced environment.
- Confident and able to be assertive when needed.
- Must be able to recognize confidential information and maintain confidentiality.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.