Executive Assistant - Private Equity

A Well-known Billion-dollar Private Investment Management Firm in Midtown Manhattan is seeking a new Full-time/Permanent Executive Assistant to join its Private Equity Team. Although she loves the team, the current person in the role is leaving to transition into Human Resources. Candidates must have a minimum of 5-8 years of applicable administrative experience, ideally supporting a team within financial services, and a Bachelor’s degree is required/strongly preferred. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, accustomed to working in a fast-paced environment, and possess excellent interpersonal and communication skills. This is the nicest team to support and a company that fosters an amazing culture, with great benefits/perks!

• Salary depends on experience (100-115k base) plus paid overtime and discretionary bonus eligibility (up to 150-170k total comp!). Amazing benefits – 3 weeks’ vacation, 3 personal days, 7 sick days, 6 “work from anywhere” weeks, competitive health benefits, gym reimbursement, 401k, free lunch/snacks/etc., and much more!
• Hours are 9:00am-5:00pm, with flexibility. Hybrid work schedule (3 days in office / 2 days remote).
  
  
  

Responsibilities:

• Provide support to Partners and MDs in Financials and Technology sectors within Private Equity. At present, that is two Partners and three MDs, with one additional hire joining in 2026.
• Manage and maintain all aspects of calendars, including scheduling meetings, appointments, and
• conference calls, across multiple time zones. Prioritize and resolve scheduling conflicts.
• Plan and book domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Answer phones and initiate responses promptly; excellent etiquette and ability to screen calls.
• Ensure that calendars are running on time by actively maintaining calls, meetings and emails that require reminders and follow up.
• Meet and greet guests and visitors.
• Act as the liaison between the internal and external parties.
• Maintain contacts in both personal and firm CRM/databases (Outlook, DealCloud, etc.).
• Prepare and edit reports, correspondence, and presentations as required.
• Maintain an organized computer and physical filing system (business and personal), including scanning and printing of materials as requested and mailings (i.e., USPS, FedEx, messenger services, etc.).
• Complete expense reports monthly and ensure on time submission.
• Assist with ad-hoc tasks, as requested.
  
  
  

Required Qualifications:

• Minimum 5-8 years of applicable experience.
• Bachelor’s degree required/strongly preferred.
• Advanced proficiency in Microsoft Office Suite.
• Able to excel in a professional business environment with competing priorities, deadlines, and frequent changes.
• Possesses good judgement. Anticipates problems in advance and offers solutions. Able to maintain discretion and confidentiality at all times.
• Strong attention to detail as well as the ability and desire to consistently achieve thorough and accurate results. Organized with exceptional detail orientation.
• Team oriented relationship builder who can excel in a fast-paced environment. Able to work in a team environment as well as independently.
• Understands, and is comfortable with, providing coverage for team members that may change from time to time at the discretion of the Firm.
• Able to communicate clearly both verbally and in writing (emails, reports and memos).
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

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