Office Administrative Assistant

Solomon Medical is seeking a highly organized and proactive Assistant to support the Practice Manager in overseeing daily operations across Post-Acute and Behavioral Health teams.

How This Role Drives the Business

This role plays a key part in maintaining efficient operations, supporting Medical Coordinators, and upholding high standards of care and compliance. It is an excellent opportunity for an administrative professional ready to grow within a dynamic healthcare environment.

What You'll Do

• This role focuses on executing day-to-day operational tasks to ensure efficient workflows, while alleviating administrative burden from the Practice Manager.
• Support daily operations by assisting Medical Coordinators with administrative and workflow needs
• Monitor schedules, task queues, and workflows; follow up on outstanding items and escalate issues as needed
• Maintain and adjust provider schedules in compliance with Medicare guidelines and internal standards
• Coordinate daily patient visits, resolving scheduling conflicts and coverage gaps
• Perform quality checks on scheduling accuracy and EMR documentation; flag and follow up on discrepancies
• Assist with onboarding and training of new staff, providers, and facilities
• Communicate with coordinators, providers, and facility staff to ensure continuity of care
• Support insurance verification, authorizations, and documentation follow-ups
• Track basic operational metrics and prepare simple reports or summaries for leadership
• Maintain accurate, organized records across systems
• Ensure adherence to HIPAA guidelines and company policies in all tasks
• Assist with SOP updates and process improvements
• Provide support on special projects and take on additional administrative or operational tasks as needed

Qualifications

• 2–4 years of administrative, operations, or care coordination experience (healthcare environment preferred)
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• High attention to detail and accuracy, particularly with scheduling and documentation
• Experience working with EMR systems and scheduling platforms preferred
• Clear and professional communication skills across clinical and administrative teams
• Ability to identify issues, take initiative, and follow through independently
• Comfortable working in a fast-paced, evolving environment with shifting priorities
• Proficiency in Microsoft Office and general office systems

Join us to be part of a vibrant healthcare environment where your leadership can make a real difference! We are committed to supporting your professional growth while fostering a positive workplace that values innovation, teamwork, and excellence.

Pay Range: $22 - $28 hourly

Benefits:

• Continuing education credits
• Dental insurance
• Health insurance
• Paid time off