Facilities Project Coordinator

[solidcore] is looking for a Facilities Project Coordinator to join our team to support our studios. Our ideal team member is empathetic, strategic, mission driven, puts people first and fosters a safe, welcoming and fun work environment. Reporting directly to the Senior Facilities Field Manager, the Facilities Project Coordinator is responsible for supporting the daily maintenance/upkeep of the studios through work queue management.

This position will be based at our Arlington, VA headquarters with a hybrid schedule - Monday through Wednesday in office and Thursday-Friday remote.

• Coordinate and track multiple facilities projects simultaneously from initiation through completion
• Manage a high volume of work orders across varying priority levels, ensuring timely responses and resolution by internal teams and vendors.
• Serve as the primary point of contact between internal teams, vendors, and building management
• Communicate project timelines and expectations to field and regional teams
• Solicit, review, and manage vendor bids and proposals
• Issue and manage work orders through our CMMS, FEXA
• Coordinate contractor site access, scheduling, and on-site activity
• Ensure vendors meet compliance, insurance, and safety requirements
• Coordinate with studio field teams to minimize disruption during project execution
• Enter and update project data in FEXA
• Serve as on-call point of contact for studio teams up to twice per month
• Ad hoc projects (ex. document overall review of vendor performance, rollout new vendor pilots across field teams)
• Support other Facilities Project Coordinators that are out of office

• A self-starter who takes ownership of their work, drives tasks forward independently, and proactively identifies what needs to be done without waiting to be asked.
• Able to identify problems, work though solutions, and connect the dots across departments. Balances big-picture thinking with attention to detail.
• Processes complex information and communicates it clearly and concisely to the right people at the right time.
• Understands that everyone is working toward the same goal. Willing to pitch in, celebrate teammates’ wins, and support others when needed.
• Able to manage multiple competing priorities simultaneously, staying organized and effective in a fast-paced, high volume environment.
• Approaches feedback and challenges with professionalism and a growth mindset, using setbacks as opportunities to improve.
  Builds and maintains systems that keep projects, communications, and documentation easy to track and retrieve. Highly detail-oriented with strong file management and record-keeping habits that hold up under a high volume of concurrent work.

• 2 years of experience in facilities coordination, vendor management, or multi-site operations.
• Aptitude for prioritizing multiple projects.
• A ‘can do’ spirit and positive attitude.