Accounts Receivable / Payable Clerk

The AP/AR Clerk will be responsible for monitoring the outflow of capital for the company and ensuring the company receives payment for goods and services offered to clients and customers.

This is a part-time position, 20-25 hours per week, and is not a benefits-eligible role. The role will be on-site 5 days per week; hours can be discussed, preferred hours would be 9 AM to 2:30 PM, with a 30-minute unpaid lunch.

Duties/Responsibilities

Accounts Receivable duties:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing addresses.
• Identifies delinquent accounts by reviewing files and contacts delinquent account holders to request payment.
• Research customer discrepancies and past-due amounts.
• Generating monthly billing statements and late fees.

Accounts Payable duties:

• Reviewing purchase orders, matching vendor invoices, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment and identifies discount opportunities.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Performs other related duties as assigned.

• Must be reliable and extremely trustworthy with the ability to maintain confidential and meticulous records.
• Basic understanding of bookkeeping practices and procedures.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills, along with the ability to follow verbal and written instructions.
• Ability to work independently and in a fast-paced environment.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

Education and Experience

• High school diploma or equivalent required.
• Associate degree in accounting preferred.
• Two (2) years of related experience is required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.