Receptionist and Scheduler

JOIN THE LOGIX TEAM!

Receptionist / Scheduler

Full-Time Position | Monday - Friday, 8:00 AM - 4:00 PM

Starting Wage: $22-$24/hour (depending on experience)

ABOUT THE OPPORTUNITY

Logix is seeking a dynamic and organized Receptionist/Scheduler to serve as the central hub of our operations. This is more than a traditional front desk role—you'll be the face of our company while orchestrating the complex scheduling that keeps our projects running smoothly. If you thrive in a fast-paced environment where every day brings new challenges and you love being the person who keeps everything organized, this role is for you.

Reports To: Business Support Team ManagerEmployment Type: Hourly, Non-exemptWork Schedule: Full-Time, Monday through Friday, 8:00 AM to 4:00 PM

WHAT YOU'LL DO

Be Our Front Line (Reception Duties)

• Greet visitors and create a welcoming first impression for clients, vendors, and guests
• Take payments and issue receipts when necessary
• Manage all incoming calls with professionalism—screening, answering, and directing as appropriate
• Handle daily mail and deliveries
• Maintain office supplies inventory
• Keep reception and common areas organized, clean and presentable
• Provide accurate information to clients via phone, email, and in person

Keep Us Running Smoothly (Scheduling Coordination)

• Master the Calendar: Maintain our company-wide scheduling system across all departments and projects
• Coordinate Appointments: Schedule and confirm the sales and design teams' site visits
• Coordinate Installations & Service: Schedule installations, service calls, and maintenance appointments with clients
• Solve Conflicts: Proactively identify scheduling conflicts and communicate solutions to all parties
• Optimize Efficiency: Analyze routes, timing, and resources to maximize productivity and minimize downtime
• Send Reminders: Keep everyone on track with appointment confirmations via phone, email, or text
• Handle Changes: Manage rescheduling with minimal disruption to workflow
• Coordinate Vendors: Schedule deliveries and inspections

Provide Administrative Support

• Support the Operations and Sales teams as a part of the Business Support Team
• Maintain organized filing systems for scheduling records and project documentation
• Assigned ad hoc administrative duties to support all teams as needed

WHAT YOU BRING TO THE TABLE

Required Qualifications

• Education: High School Diploma or GED (associate degree or equivalent experience preferred)
• Experience: 3 years in reception and scheduling or related administrative roles (preferred)
• License: Valid Driver's License with clean driving record (must meet company insurance requirements)
• Communication: Excellent verbal and written communication skills—professional, clear, and friendly
• Organization: Exceptional organizational abilities with meticulous attention to detail
• Tech Savvy: Proficiency with Google Suite (Calendar, Sheets, Docs, Gmail)
• Multitasking: Advanced ability to juggle competing priorities without dropping the ball
• Problem-Solving: Strong independent decision-making and conflict-resolution skills
• Grace Under Pressure: Ability to stay calm and efficient during high-volume, fast-paced periods

Preferred Experience

• Scheduling software (Google, Monday.com, or similar platforms)
• Construction, trades, field services, or project-based industries
• Dispatch or field service scheduling
• Multi-user calendar and complex scheduling system management
• Route optimization and resource allocation

WHAT MAKES YOU PERFECT FOR THIS ROLE

You're a natural multitasker who loves keeping things organized. You can seamlessly shift from warmly greeting a client at the door to coordinating a complex installation schedule involving multiple teams. You're proactive—spotting potential conflicts before they happen and solving problems before anyone else even notices them. You have a professional demeanor, a customer-service heart, and the technical skills to manage sophisticated scheduling systems. Most importantly, you understand that you're not just managing calendars—you're enabling an entire company to operate at peak efficiency.

WHY JOIN LOGIX?

• Competitive Pay: $22-$24/hour based on your experience
• Great Schedule: Full-time Monday-Friday, 8 AM - 4 PM (no nights or weekends!)
• Professional Growth: Opportunity to develop skills across reception, scheduling, and operations
• Team Environment: Work with dedicated professionals in a collaborative setting
• Stability: Join an established company with consistent operations

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

You'll work primarily in an office setting, and should be comfortable working in an open communal space environment, with a lot of activity going on around you. The role requires the ability to sit/stand at a desk, use a computer for extended periods, answer phones, and perform daily light cleaning of common areas, and trash removal. Reasonable accommodations are available for individuals with disabilities.

READY TO JOIN OUR TEAM?

If you're an organized, professional multitasker who excels at keeping complex schedules running smoothly while providing exceptional front-desk service, we want to hear from you!

To Apply: Please email your resume and cover letter to HR@solarlogixmaine.com

Logix is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $24