What are the responsibilities and job description for the Operations Coordinator position at Solar Eclipse New York?
Solar Eclipse New York is a design-led accessories and lifestyle brand transforming everyday objects into collectible, expressive pieces. Our products are carried by leading global retailers including Nordstrom, Anthropologie, MoMA Design Store, and Le Bon Marché.
As we continue to scale across wholesale, retail, and international markets- including new product categories - we are looking for a highly organized and detail-oriented Operations Assistant to support day-to-day execution across production, wholesale, and logistics.
This is a hands-on role for someone who thrives in a fast-paced environment and wants to be part of building a growing brand. We’re looking for someone sharp, detail-obsessed, and eager to grow into a larger operations role over time.
What You’ll DoProduction & Logistics Support- Assist in tracking production timelines and sample status
- Coordinate shipments with factories and logistics partners
- Help manage delivery schedules and internal tracking
- Support purchase order entry and tracking across accounts
- Assist with retailer requirements, ship windows, and documentation
- Help ensure orders are processed accurately and on time
- Support preparation for trade shows and retail activations
- Assist with packing, materials, and on-site coordination as needed
- Help track leads and follow-up items post-show
- Maintain internal trackers for inventory and production
- Help coordinate samples and product organization
- Ensure materials and information are up to date across teams
- Assist the operations team with day-to-day coordination
- Help keep timelines, tasks, and communications organized
- Support process improvements as the company scales
- 1–3 years experience in operations, admin, or a similar role (consumer brand a plus)
- Highly organized and detail-oriented - you don’t let things slip
- Proactive and responsive—you take initiative and follow through
- Comfortable managing multiple tasks and shifting priorities
- Strong communication skills and a team-oriented mindset
- Excited to work in a fast-paced, growing environment
- This role works closely with the operations team and leadership to support execution across multiple areas of the business. It’s a great opportunity for someone looking to grow within operations at a scaling brand.
- Full-time, based in NYC (Flatiron office)
- Opportunity to grow with a rapidly scaling, globally positioned brand