Office Assistant

Job description

• Manage our front desk on a daily basis and perform a variety of administrative duties.
• Must have a pleasant personality and be able to deal with sudden changes in a timely and effective manner, while streamlining office operations.
• You must be available to work mornings, evenings, and Saturdays. Closed on Sundays!
• This role will require working the following shifts: Days: Monday – Saturday Times: Day shift (7:15am - 2:45pm) and Night shift (2:15pm - 9:45pm)
• Family-owned with a mission to help people recover so they can perform at their best!
• Our vision is to be known as the place to go for massage, by professional/collegiate teams, and athletes of all sports.
• Care about the work that you do, the team you work with, the people you see, the room you are in, the supplies you use and about the way you look.
• We look forward to seeing what you have to offer! We will send a follow up email once we have received your application.

Thank you!

Responsibilities:
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to inquiries
- Greet and assist clients in a professional and friendly manner
- Maintain office supplies inventory and place orders when necessary
- Organize and schedule appointments and meetings
- Manage calendars, including scheduling and coordinating appointments
- Prepare and modify documents, including correspondence, reports, text messages, & emails
- File and retrieve documents, records, and reports as needed
- Perform data entry tasks and maintain accurate records
- Provide general customer service support to clients or team members as needed
- Transcribe notes or recordings as required
- Perform other duties as assigned

Requirements:
- Proven experience as an office assistant or in a similar role is preferred
- Knowledge of administrative procedures and systems such as filing and record keeping
- Familiarity with QuickBooks or other accounting software is a plus
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy in work
- Excellent written and verbal communication skills
- Ability to multitask and work well under pressure in a fast-paced environment
- Strong customer service skills with a friendly and professional demeanor

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the business.

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 35 – 40 per week

Work Location: In person

Salary : $20