Executive Assistant to the President and CEO

Position Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the President & CEO of a multi-company enterprise. This role requires a driven, “go-getter” professional who thrives in a fast-paced, high-demand environment and can manage a heavy workload with precision and confidentiality.

The Executive Assistant will serve as a trusted partner and gatekeeper to the CEO, ensuring seamless communication, efficient scheduling, and execution of priorities across multiple business entities. This role is ideal for someone who is resourceful, detail-oriented, tech-savvy, and capable of anticipating needs before they arise.

Key Responsibilities

Executive Support & Communication

• Serve as the primary gatekeeper for all communications to and from the CEO, including calls, emails, and meeting requests.
• Prioritize and manage incoming communications, ensuring timely responses and alignment with executive priorities.
• Draft, edit, and manage professional correspondence, presentations, memoranda, and reports.
• Maintain strict confidentiality when handling sensitive business and personal information.

Calendar & Schedule Management

• Manage multiple complex calendars across various companies and commitments.
• Coordinate and schedule meetings, appointments, and events while resolving scheduling conflicts.
• Ensure the CEO is fully prepared for all meetings with agendas, materials, and follow-ups.

Travel & Logistics Coordination

• Arrange and manage detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, and meeting logistics.
• Travel with or on behalf of the CEO as needed to support meetings, conferences, and events.
• Anticipate travel needs and proactively address logistics to ensure seamless execution.

Event & Conference Coordination

• Source, evaluate, and recommend relevant conferences, networking events, and speaking opportunities.
• Coordinate registration, travel, and logistics for conferences and executive appearances.
• Plan and manage executive meetings, events, and engagements from concept through execution.

Social Media & Digital Presence

• Manage and coordinate the CEO’s professional social media accounts.
• Draft, schedule, and post content aligned with the CEO’s brand and business initiatives.
• Monitor engagement and maintain a consistent and professional online presence.

Research & Project Support

• Conduct research on industry trends, companies, events, and opportunities.
• Compile and present findings in a clear, concise format for executive decision-making.
• Assist with special projects, presentations, and strategic initiatives as needed.

Administrative & Operational Support

• Prepare high-quality presentations and documents using various software tools.
• Track action items, deadlines, and priorities to ensure timely completion.
• Support general administrative functions across multiple business entities.

Required Qualifications

• Proven experience supporting senior executives in a fast-paced environment.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Advanced computer skills, including Microsoft Office, Google Workspace, and presentation software.
• Experience managing multiple calendars and coordinating complex schedules.
• Ability to travel domestically and internationally as needed.
• Detail-oriented with strong problem-solving skills and a proactive mindset.
• Self-starter with a strong work ethic and “go-getter” attitude.

Preferred Experience

• Experience supporting a CEO, founder, or executive overseeing multiple companies.
• Familiarity with social media management tools and platforms.
• Experience coordinating executive events and conferences.
• Exposure to fast-growing companies, startups, or multi-entity organizations.

Education

• No degree required. Relevant experience and demonstrated capability are highly valued.

Core Competencies

• Confidentiality & Trustworthiness
• Proactive Execution
• Attention to Detail
• Time & Priority Management
• Professional Communication
• Adaptability & Flexibility
• Tech Savviness

Why This Role

This is a unique opportunity to work directly with a high-level executive managing multiple companies, gaining exposure to diverse business operations, strategy, and leadership. The role offers growth potential for individuals interested in advancing into senior administrative, operations, or Chief of Staff positions.