What are the responsibilities and job description for the Office Administrator / Front Desk Manager position at Soho Terrace?
We’re seeking a proactive, reliable, and multi-talented Office Administrator / Front Desk Manager to join our small but dynamic commercial real estate office in Soho. This is a temp-to-perm, full-time opportunity for someone who thrives in a professional yet creative environment, enjoys variety in their workday, and brings additional skills that can add value during quieter moments at the front desk.
About the Role:
You’ll serve as the face of our office, ensuring a welcoming, well-organized, and professional environment for tenants and their visitors. This role combines front desk responsibilities with administrative office management and offers the opportunity to take on special projects based on your background and interests (e.g., bookkeeping, marketing, paralegal support, tech/IT coordination).
Core Responsibilities:
Front Desk / Reception:
- Greet and assist tenants and guests, creating a positive first impression
- Receive and distribute mail and deliveries
- Maintain a neat, clean, and organized reception area
- Coordinate communication with building services (cleaning crew, tech support, gardener, property manager, etc.)
Office Administration & Support:
- Manage logistics for shared office space and seasonal needs (ordering supplies, scheduling, etc.)
- Handle basic bookkeeping tasks (e.g., accounts payable, bill tracking)
- Maintain and update website content; respond to inquiries about leasing
- Assist with showing office spaces and coordinating lease renewals
- Manage spreadsheets and keep internal records organized and current
- Take on special projects based on your strengths (e.g., marketing, legal, or tech support)
Permanent Position: While this role begins with a short trial period (typically 4 weeks), our goal is to hire the right person permanently. We’re a small, hands-on team and want to make sure the fit is right on both sides before making a long-term commitment. If we both feel it’s a match, the position becomes permanent quickly. We want someone who is not afraid of a challenge and can solve puzzles and ultimately, we are looking for someone who wants to grow with us.