Recruiting Operations Coordinator

Recruiting Operations Coordinator

Location: Portland, OR

Can be fully remote, but should reside anywhere in Oregon, US

Contract, possibly to Hire

Hours: 40hrs/week, M-F

Industry: Software Development

We are seeking a Recruiting Operations Coordinator who thrives in a high-pressure, fast-moving environment and has supported hiring teams in scaling organizations such as startups, venture backed companies, or technology driven groups. This role requires exceptional operational discipline, strong partnership with talent teams, and the ability to move quickly without sacrificing accuracy.

You will be responsible for maintaining highly organized recruiting workflows, coordinating complex interview schedules, and ensuring that both candidates and stakeholders have smooth and transparent experience. This position also plays a central role in optimizing our hiring systems and reporting. You will work closely with recruiters, engineering and product leaders, and operations partners to support aggressive growth targets.

Core Responsibilities

Coordinate daily recruiting operations in an environment where priorities shift rapidly

Drive accurate candidate pipeline tracking and ensure all data is updated in the applicant tracking system

Coordinate interviews across multiple time zones, teams, and seniority levels

Produce clear dashboards and reports that highlight funnel health and operational gaps

Partner with hiring managers to reinforce consistent, scalable processes

Identify workflow breakdowns quickly and recommend solutions that improve efficiency and collaboration

Skills/Knowledge/Abilities

Experience in a fast-paced recruiting environment such as a scaling startup, venture backed company, or IT focused team

Strong command of applicant tracking systems and the ability to build or refine talent operations workflows. Ideally, some experience with AI-powered ATS like Lever, Greenhouse, BambooHR or similar

Track record of delivering accurate scheduling and communication under tight timelines

Comfort analyzing recruiting metrics and translating data into operational recommendations

Ability to collaborate closely with cross functional leaders and drive alignment

A process minded approach with a focus on continuous improvement and operational rigor

This role offers the opportunity to influence how a growing software organization scales its hiring engine and to work with teams that value speed, clarity, and operational excellence.