LMS Procurement Project Manager

LMS Procurement Project Manager

Salem, Oregon/Hybrid

12 months

The Department of Public Safety Standards & Training (DPSST) LMS Procurement Project

The Department of Public Safety Standards and Training (DPSST) is seeking a qualified Project Manager to plan, assess, coordinate, oversee, and lead the implementation and rollout of a Learning Management System (LMS). This part-time role averages approximately twenty (20) hours per week, with hours varying based on business needs. The selected employee will undergo an on site orientation in Salem, OR, lasting approximately 16 to 40 hours, upon starting their role. The selected candidate will begin by spending time on-site at the academy to meet stakeholders and understand the project scope; remote work will be available thereafter.

Project Timeline

Estimated project duration is approximately 18 months, from contract execution through full implementation.

Agency Overview

DPSST serves Oregon’s public safety community, including police, corrections, fire, parole and probation, and emergency medical dispatch. Its mission is to promote excellence in public safety by providing high-quality training and by developing and upholding professional standards for police, fire, corrections, parole and probation, and telecommunications personnel. DPSST also licenses private security professionals and private investigators in Oregon.

Project Overview

DPSST is a multidisciplinary public safety learning institution that currently lacks the modern technological tools needed to efficiently create, manage, and deliver learning materials. Existing systems for managing training resources, curriculum, and instructional content are outdated, do not support distance learning, and no longer meet the evolving needs of DPSST students and stakeholders. To address these challenges and support more flexible, accessible, technology-driven training models, DPSST received funding in the 2025–2027 biennium to procure and implement a modern Learning Management System (LMS).

Rate Card: Senior Project Manager but Project Manager with required experience is ok

Experience Requirements

• Five (5) years of project management experience.

Preferred Qualifications

• · Experience managing large-scale, enterprise-level IT projects in government or regulated environments.
• · Proven experience with successful project implementation.
• · Familiarity with PMBOK, Agile, and hybrid project management methodologies.
• · Experience with incremental funding models and state government project oversight frameworks, and CIO authority.
• · Skill in requirements elicitation, process modeling, gap analysis, and feasibility studies.
• · Strong analytical skills, including complex data interpretation for decision-making and performance tracking.
• · Experience with data visualization tools and IT performance metrics.
• · Effective communication and facilitation skills with both technical and non-technical audiences.
• · Experience leading cross-functional teams and managing vendor relationships.
• · Commitment to public service values, transparency, and accountability.
• · Experience working in multidisciplinary environments.
• · Professional certifications such as PMI-PBA, PMP, or equivalent are preferred, but not required.
• · Requirements gathering experience.
• · Project budget management experience.
• · Demonstrated experience and confidence in collaborating with senior-level sponsors.

Preferred Experience Deliverables

Candidates with experience producing the following deliverables may receive additional consideration:

• · Project Charter and Implementation Plan
• · Process Maps and Gap Analyses
• · LMS Requirements Documentation
• · Draft solicitation packages (e.g., RFPs), including evaluation criteria and scoring guides
• · Weekly status reports
• · Meeting planning documents, facilitation materials, and related documentation.

Duties and Responsibilities

• · Lead the project through the EIS/LFO Stage Gate process, preparing required artifacts such as IT investment forms, business cases, project charters, and procurement readiness documentation.
• · Apply and promote established project management principles and best practices to ensure accountability and effective value delivery.
• · Ensure alignment with DAS Enterprise IT standards, strategies, and architecture supporting cloud adoption, data-driven decision-making, and digital transformation.
• · Develop and manage comprehensive project plans guiding LMS implementation from initiation to completion.
• · Coordinate stakeholder engagement across the agency to ensure alignment, communication, and collaboration.
• · Facilitate meetings, monitor project progress, and maintain organized and accessible project documentation.
• · Ensure compliance with state IT governance requirements, Stage Gate standards, and security protocols.
• · Provide regular project updates, including weekly status reports and executive summaries.
• · Collaborate with procurement on solicitations, evaluations, negotiations, and contract awards.
• · Oversee system configuration, data migration, testing, training, and other implementation activities.
• · Identify, track, and resolve project issues and risks to maintain momentum.
• · Develop and implement a comprehensive change management plan.
• · Track project expenditures and report spending against the approved budget.

Working Conditions

• This position will primarily work in a hybrid setting, with occasional environment variation in multidiscipline areas and learning environments.
• This contracted position will be issued a cell phone, and laptop.
• Occasional travel is required for attending project related activities at the DPSST campus, however a majority of the position will be hybrid.

Additional Requirements

Final candidates will be subject to a computerized criminal history check. Adverse information will be reviewed and may result in withdrawal of the contract.