Administrative Assistant

Job Description

Job Description

Provides varied and advanced level administrative and support services to the Department of AIM. Welcomes and directs visitors; maintains designated calendars for conference rooms; sorts and distributes mail; prepares, reviews, distributes, and / or files routine correspondence, memoranda, letters and reports; attends staff and other meetings. Provides primary support to department's Executive Leader(s) as directed. Participates in the development and implementation of department initiatives and carries out special projects of an administrative or office operations nature; serves on interdepartmental teams for process improvement or other tasks. May be required to answers calls, responds to general phone, email, or written inquires and maintain department records and files. Works under general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.

Scheduling can be flexible for this position with Monday-Friday being 8 : 30 AM - 5 : 00 PM with 1 / 2 hour lunch break.

Budget Information

Critical Hire Code (Assigned by Approver)

Background Verification (Suppliers shall use Info Cubic (IC) for background verifications.)

Instructions

The completed Background Verification will be attached (via an automated feed) to the candidates user profile under the Attachments Section.

Please make sure to always include the applicable proposal ID, contract ID, or requisition ID in the reference field when ordering. It is also very important to double check that the name on the order being requested matches the candidate's name in the Covendis system. Otherwise, the completed report will not be successfully uploaded to the candidates profile.

Additional Background Verification Services (City of Atlanta)

To be completed upon candidate selection :

Global Monitor Check

State Criminal Record verification (past 7 years covering each State in which the candidate has resided)

Social Security Number Verification

Federal Criminal Records Verification (past 7 years)

Any additional requirements stated by the Agency on the requisition

Education VerificationYesEmployment VerificationYesDrug Screening

Suppliers Only)

To order, click on the link to the right :

Order Additional Background Verification services

Instructions (If Applicable)

The completed Background Verification will be attached (via an automated feed) to the candidates user profile under the Attachments Section.

Please make sure to always include the applicable proposal ID, contract ID, or requisition ID in the reference field when ordering. It is also very important to double check that the name on the order being requested matches the candidate's name in the Covendis system. Otherwise, the completed report will not be successfully uploaded to the candidates profile.

Agency Certification(s)

Please read and understand the following statement carefully : I understand that a person who enters into an agreement in restraint of trade or in restraint of free and open competition in any transaction with the state may, upon conviction thereof, be punished by imprisonment for not less than one nor more than five years pursuant to OCGA 16-10-22. I further agree that when there is a prior agreement or understanding between a vendor and a state agency or state employee regarding the acceptance of any offer, such conduct is collusive, fraudulent and in restraint of trade and in restraint of free and open competition on the part of both the vendor and the state agency or state employee.Do you agree with the above statement?I Agree

Break Out Invoice By

Breakout Invoice By PO

Qualification RequiredSkillsToolsMicrosoftOfficeNo